Facility Administrator

Secure • Stanley, ND

8d • Onsite

About The Position

As our Facility Administrator, you will play a key role in supporting the safe, efficient, and effective operation of the facility. You will be responsible for a variety of administrative functions, including customer service, accounts receivable, accounts payable, systems support, training coordination, and continuous improvement initiatives. Working closely with both customers and employees, you will help ensure smooth day-to-day operations while demonstrating and promoting SECURE's values. This role is based out of Stanley, ND. You’ll be part of a collaborative and supportive team that values open communication, shared accountability, and strong relationships across operations. The Stanley facility works closely together to ensure safe, efficient, and high-quality service delivery for our customers and partners.

Requirements

• Minimum 1-year experience in an administrative role
• Knowledge of Microsoft Office applications such as Word, Excel, Adobe, and Access
• Strong time management and organizational skills
• Ability to work effectively under pressure, meet demanding deadlines, and change priorities
• Strong teamwork and collaboration skills
• Excellent communication, interpersonal and customer service skills

Nice To Haves

• Administration or Accounting Certificate/Diploma would be considered an asset

Responsibilities

• Responsible for efficient day-to-day administrative support to the operational team
• Maintain appropriate files, documents, reports, and accessible filing systems
• Meet month-end deadlines and ensure accurate reporting to finance
• Share pertinent information and correspondence with the operations team
• Handle internal and external customer relations and inquiries in a prompt, accurate, and professional manner
• Responsible for daily ticket entry and resolution of tickets, including customer, trucking company, generator, contact, and location setup verification
• Perform volumetric balancing by verifying locked OVB transactions, monitoring inventory levels, and reviewing transfer entries for accuracy
• Assisting the marketers, as required
• Responsible for managing the Load Confirmation, field ticket entry, approval tracking, and customer invoicing process
• Track expenses for Accounts Payable and assist with Payroll/Time Entry
• Support onboarding of new employees as required
• Maintain office supply inventory, order supplies as needed, and ensure the workspace remains organized

Benefits

• Competitive industry wages
• 100% employer match on employee contributions, up to 5%, through our Employee Share Purchase Plan
• Comprehensive medical, dental, and vision coverage with low deductibles and 100% preventive care
• Employer-paid life and AD&D insurance
• $1,000 per year through the LiveWell Program for wellness-related expenses
• Short- and long-term disability income protection
• Employee Assistance Program (EAP) with confidential counseling and support resources
• A competitive employee referral program
• Industry leading safety standards
• Community investment initiatives

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed