Facility Administrator

Beyond Energy•Houston, TX

12d•Onsite

About The Position

The Facility Administrator is responsible for overseeing and administering tasks related to the company’s facility operations for Beyond USA. This role ensures the efficient execution of work orders, inventory management, shipping and receiving, procurement, and asset tracking. It requires constant and precise communication between sites, close collaboration with the operations, facilities, and supply chain teams to maintain compliance with company standards and procedures, with high attention to detail.

Requirements

High school diploma or equivalent required
Minimum 1 year of experience in an administration function with inventory management, logistics, or operations support preferred
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Ability to work independently and collaboratively with internal and external stakeholders.

Nice To Haves

Associate degree in business administration, logistics, or a related field preferred
Previous experience working with ERP systems, i.e., MS Dynamics, SAP, etc
Strong understanding of logistics, shipping/receiving processes, and cross-border compliance preferred
Excellent organizational, communication, and multitasking skills

Responsibilities

Create, submit, and process work orders for Beyond USA
Ensure timely processing of all documentation
Generate reports on submitted and pending work orders to support data reconciliation
Perform and document inventory counts for the Odessa location; assist with counts for Spring and Alaska
Reconcile inventory discrepancies by cross-referencing data from MTFs and work orders
Monitor, update, and track inventory levels and asset status across all locations
Maintain accurate documentation for inventory movements and confirm assembly/disassembly forms with sign-offs
Track and manage consumables, ensuring adequate stock levels at the Odessa location and support Spring and Alaska
Create, submit, and process MTFs (Material Transfer Forms) for Spring, Odessa, and Alaska, involving asset and inventory movement
Receive and confirm open PO’s (Purchase Orders) in Dynaway from Spring, Odessa, and Alaska
Confirm CI’s (Commercial Invoice) and sales order documentation at Spring, Odessa, and Alaska
Ensure correct receipt and logging of incoming goods and materials across Spring, Odessa, and Alaska
Administrate all shipping and receiving operations for Beyond USA
Validate accuracy and compliance of incoming and outgoing shipments
Maintain logs and tracking documentation for all inventory and asset movements
Receive procurement requests and process orders for inventory and consumables for Beyond USA
Submit quote requests and place orders through appropriate channels (i.e., approval structure)
Maintain traceability, proper record-keeping, and submissions for COC (Certification of Conformance) and procurement documentation
Communicate with vendors, contractors, and internal teams for all facility-related tasks for Beyond USA
Adhere to all applicable compliance standards, regulations, and internal protocols set forth by the organization