Facilities Specialist

BJ's Wholesale Club • Marlborough, MA

6d • $58,000 - $74,000 • Hybrid

About The Position

The Facilities Specialist supports the Facilities Maintenance and Mechanical teams by performing a blend of financial, analytical, and project coordination activities. This role supports vendor and invoice management and drives data-informed decision-making to optimize facility performance.

Requirements

• 2–4 years of experience in facilities, operations, finance, or a related analytical role.
• Strong analytical and problem-solving skills with high attention to detail.
• Advanced proficiency in Microsoft Excel (pivot tables, lookup functions, logical formulas, and data visualization).
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated with a strong sense of ownership and urgency.
• Strong communication and collaboration skills across cross-functional teams.

Nice To Haves

• Experience with facilities management systems preferred.
• Familiarity with AI tools, including ChatGPT.

Responsibilities

• Serve as a liaison between Director of Facilities, Procurement, Finance and Facilities/Mechanical Managers, to communicate operational updates and priorities related to Building Repairs, HVAC, refrigeration, and lighting.
• The Facility Specialist is the administrative lead that manages BJs CMMS. Duties will include but not limited to inputting vendor information, contracts, rates and ppm schedules.
• Review and manage facility and mechanical CMMS service requests, identifying opportunities to improve efficiency and reduce facility-related expenses.
• Collaborate with Accounts Payable, Finance, suppliers, and service providers to resolve billing issues and support monthly accrual processes.
• Monitor vendor performance, ensuring compliance with service expectations and schedule training to vendors where needed.
• Responsible for review of level 1 invoicing; ensuring vendor compliance. Once invoices are verified and accurate, advance to level 2 in a timely manner.
• Responsible for processing manually submitted invoices and keeping record by vendor.
• Responsible for maintaining, processing of fees and violations and reconciling dept Pcard.
• Develop, review, maintain, and distribute operational and financial reports to relevant stakeholders.
• Support and coordinate capital improvement projects as directed by senior leadership.
• Analyze equipment performance and maintenance costs; research alternatives and recommend cost-effective improvements.
• Maintain proficiency in systems such as EnergyCap, SAP, Ariba, Danfoss, ImageSilo, Verisae, Service Channel, and related CMMS tools.

Benefits

• Weekly Pay
• Free BJ’s Memberships
• Generous Paid Time Off (vacation, personal, sick days, holidays, bereavement, and jury duty leave)
• Flexible and Affordable Health Benefits (three medical plans, optional dental, vision, Health Savings Account (HSA), and flexible spending account options)
• 401(k) Retirement Savings Plan with company match
• Employee Stock Purchase Plan with a 15% discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed