Facilities Specialist

Nakupuna Companies•Arlington, VA

About The Position

Na Ali'i is looking for a Facilities Specialist to support the success of the Nakupuna Companies by providing facilities and administrative support in a fast-paced office environment with various moderate tasks and functional activities. The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time. This position reports directly to the Facilities Project Manager.

Requirements

Organizational and planning, excellent communication, customer service, organization, and problem-solving skills.
Problem analysis, attention to detail and accuracy, solid judgment, and decision-making ability; takes the initiative, is adaptable, and is customer-oriented with solid judgment.
High School Diploma or GED equivalent is required.
1–3 years of experience in conference room and technical support, administrative and facilities operations, event coordination, help desk support, and general office services.
Strong working knowledge of Microsoft Office 365, Windows, and desktop applications.
Must be a U.S citizen.
Frequent standing and walking throughout facilities during work hours.
Ability to bend, stoop, kneel, crouch, and reach to inspect and service equipment or spaces.
Occasional climbing of ladders or stairs for maintenance access.
Lifting, carrying, pushing, and pulling materials and equipment is frequently required
Up to 20–50+ pounds regularly

Nice To Haves

An associate degree is preferred.
Experience in or working for the U.S. military is also highly desirable.

Responsibilities

Assist users in the configuration, use, and setup of meeting rooms and meeting room technology
Book or reserve internal or external conference rooms for various project teams
Responsible for clerical and organizational tasks, including organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
Greet employees and visitors
Restock office and kitchen supplies
Arrange and send bereavement flowers
Send a new baby gift package
Oversee the FreshService help desk to address and resolve issues
Prepare and dispatch business cards to requesters
Partner with office leadership, FM Program Manager, and HR Concierge to coordinate and execute events, ensuring alignment with company culture and objectives
Oversee all activities inside the building, ensuring health and safety standards are met and arranging for repairs when needed
Plan and manage central services such as reception, cleaning, catering, and parking
Place service calls as needed for office equipment under maintenance contracts
Coordinate a range of facility maintenance requirements directed by the Facilities Department
Oversee facility refurbishment, renovations, remodels, and construction
Implement best practices to increase efficiency
Obtain quotes from vendors and suppliers
Calculate and compare costs for goods and services to maximize cost-effectiveness
Oversee Access Control
Additional projects and responsibilities may be assigned based on business needs