Facilities Specialist
About The Position
We are seeking a Facilities Specialist to support the daily maintenance, organization, safety, and overall functionality of our office and warehouse environments. This role is ideal for a self-motivated problem solver who enjoys variety and thrives in a fast-paced setting. The position consists of approximately 60% administrative and 40% hands-on maintenance duties. As a key member of the team, you will help maintain safe, compliant, and efficient facilities by coordinating maintenance activities, supporting workplace safety efforts, managing facility-related records, and addressing day-to-day operational needs. You will collaborate with vendors, internal departments, and leadership to help ensure our buildings, equipment, and workspaces remain functional and well-maintained.
Requirements
- Associate degree or technical training preferred
- 3+ years of facilities, maintenance, or building operations experience
- Knowledge of HVAC, electrical, plumbing, and general building maintenance systems
- Experience with office space coordination and buildout support preferred
- Familiarity with OSHA regulations and workplace safety practices preferred
- Strong organizational, problem-solving, communication, and customer service skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Self-motivated, accountable, and able to prioritize in a fast-paced environment
- Ability to lift up to 50 pounds and perform physical activities such as standing, walking, bending, and climbing
- Ability to respond to after-hours facility emergencies when needed
- Ability to work on-site five days per week
Nice To Haves
- Experience with office space coordination and buildout support
- Familiarity with OSHA regulations and workplace safety practices
Responsibilities
- Coordinate facility maintenance, repairs, inspections, and service requests
- Conduct regular facility walkthroughs to ensure safety, cleanliness, and operational readiness
- Manage facility supplies, equipment inventory, and records
- Coordinate vendors and contractors for repair and maintenance services
- Respond to facility-related issues and emergencies promptly
- Assist IT with basic network and infrastructure support
- Provide backup support to additional company locations and travel up to 25% as needed
- Support office moves, workstation setups, and workspace reconfigurations
- Manage facility access, including key fobs, alarms, and security coordination with IT
- Order office supplies and assist with lease administration, payments, and relocations
- Support and maintain workplace safety programs and OSHA compliance efforts
- Conduct safety inspections, audits, incident investigations, and corrective action follow-up
- Coordinate safety training, emergency preparedness, PPE compliance, and forklift certification tracking
- Maintain OSHA logs, safety records, and compliance documentation
- Promote a culture of workplace safety and accountability
- Facilitate Safety Committee meetings and follow-up action items
- Lead and support 5S workplace organization initiatives, training, and audits
- Track safety and workplace improvement metrics
- Manage vendor relationships, invoices, and service quality
- Support insurance claims related to property, workers’ compensation, and vehicles
- Assist with leased vehicle coordination and fixed asset inspections
- Support company events and employee activities
- Assist with special projects as assigned
Benefits
- The opportunity to make a meaningful impact in a collaborative environment where safety, teamwork, and continuous improvement are valued.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
