Facilities Space Planner

JLL•Austin, TX

4d•Onsite

About The Position

At a site or campus level, the Space Planner ensures all locations are optimized according to client workplace standards by understanding current space availability, workplace conditions, and headcount projections by local business unit. This role develops and delivers space planning solutions aligned with property strategies, manages migration plans, and maintains accurate data systems to support both tactical and strategic business space requirements.

Requirements

High school diploma or equivalent
Minimum of 3 – 5 years of experience in corporate environment.
Proven experience in space planning including stacking, blocking, and adjacency planning
Demonstrated proficiency with CAFM/IWMS systems for space management and data maintenance
Strong relationship building and customer service skills with ability to work cross-functionally
Advanced proficiency in Microsoft Office tools (Excel, PowerPoint, Word)
Excellent verbal and written communication skills for stakeholder engagement
Proven ability to manage and deliver multiple projects simultaneously
Strong problem-solving skills with tactical planning expertise

Nice To Haves

Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations is highly desirable
Experience with activity-based working programs and workplace strategy initiatives
CAFM system experience
AutoCAD skills for creating and modifying floor plans and space layouts
Background working in corporate real estate or facilities management environments
Familiarity with workplace standards and design guidelines
Experience conducting data accuracy audits and space utilization analysis
Knowledge of change management principles related to workplace moves
Understanding of strategic real estate portfolio planning and forecasting

Responsibilities

Develop site-level blocking, stacking, and adjacency planning to optimize space allocation and meet business needs
Create migration plans and sequencing strategies for group-level and individual moves across campus locations
Manage and maintain CAFM/IWMS data systems to ensure accuracy of space inventory reporting and analytics
Facilitate customer planning meetings with MAC teams to resolve planning issues and support service request implementation
Prepare communications including floor plans, stack plans, and spend approval documents to help Business Representatives understand proposed accommodation solutions
Track and report actual seat demand versus projected demand at the building level, forecasting inventory changes and site metrics
Collaborate with Senior Site Leadership and Area Occupancy Planners on site-specific planning strategies and enforce space policies, standards, and protocols