Facilities Services Support Specialist

Moraine Park Technical College•Fond du Lac, WI

2d•$25 - $29•Hybrid

About The Position

Moraine Park Technical College is seeking a full-time Facilities Services Support Specialist on our Fond du Lac Campus. This position is responsible for providing administrative support and technical assistance to the Facilities leadership team. The successful candidate will have an associate degree in Business, Accounting, or a related field and three years’ related occupational experience. We will accept applications until the position is filled; however, applicants who apply by April 9, 2026 will be considered in our first review of applicants. Join us at Moraine Park Technical College, where we strive to make a positive difference in the lives of our students!

Requirements

Associate degree in Business, Accounting, or a related field
Three years’ related occupational experience
Ability to set up and maintain accurate, up-to-date files and records.
Ability to work with detailed information, compile statistics and data for state reports, and compose appropriate memos and correspondence.
Knowledge of software applications, including Microsoft Office 365 (Office Suite, Teams, SharePoint, etc.).
Excellent written and verbal communication skills to communicate clearly and effectively with end users, colleagues, and management to provide a complete and timely explanation of issues and decisions to ensure customer satisfaction.
Ability to take initiative, work independently with little supervision and make sound decisions with minimal direction.
Strong organizational and time management skills, including the ability to prioritize special projects with routine assignments.
Ability to establish and maintain effective working relationships with internal and external customers.
Ability to collaborate and work effectively as part of a team.
Demonstrated ability to work effectively with diverse populations by promoting and maintaining an inclusive work environment and culture that is respectful and accepting of diversity.

Nice To Haves

Familiarity with facilities operations and accounting experience.
Knowledge of work order, scheduling, and building safety and security systems.

Responsibilities

Provide administrative support and technical assistance to the Director of Facilities, including coordination of construction and staff meetings, distribution of documents, communication of bid results, and assistance with maintenance of master plans and files.
Provide technical assistance for the district-wide facilities functions, including housekeeping, safety, buildings and grounds, maintenance, construction, and risk management.
Provide administrative support to the Facilities managers, including deciphering and determining if a work order assignment or call to a manager for immediate action is necessary.
Explain departmental and College policies and procedures and respond to inquiries of information via verbal and written communication.
Prepare and distribute correspondence and related information to appropriate customers; type quotations, requisitions, forms, reports, and other material.
Track all information for annual state reporting, including maintaining spreadsheets, compiling information, and submitting reports to the State Office.
As an administrator of the College’s room booking system, maintain an accurate room listing.
Coordinate the use of MPTC facilities by outside groups to include room scheduling, catering, custodial service, room set-ups, rental billing, and utilization reporting.
Create contracts with outside groups and determine rental rates based on district policy.
Assist the Director of Facilities with construction operation activities such as operational item ordering, temporary space allocations, scheduling general moves, and working with vendors to update maps, wayfinding signage, and environmental graphics.
Administer post-occupancy surveys, gather data, and create presentable content for review and action.
Coordinate employee vehicle check-out and schedule maintenance of vehicles and equipment.
Maintain and update preventive maintenance files and building and grounds equipment operating manuals.
Track district-wide quality improvement benchmarks for the Facilities Support System.
Recommend and incorporate new uses of technology and other tools or system improvements to increase the efficiency and quality of department workflow and functions.
Coordinate and administer content for the Facilities intranet and internet websites, including postings of construction-related activities, reservation information, Facilities-related alerts, and policy and procedure updates.
Make budgeted department purchases, including major equipment purchases, maintain an adequate stock of general office materials and supplies, monitor expenditures against budget, and compile data and information for completion of reports, special studies, and various projects.
Solicit pricing for materials and supplies, generate purchase orders, do budget transfers, and process change orders and invoices.