Facilities Support Specialist

Moog • Buffalo, NY

1d • $20 - $34 • Onsite

About The Position

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work. Job Title : Facilities Support Specialist Reporting To: Management, Facilities Engineering Work Schedule: Onsite – Buffalo, NY Moog is the world-wide leader of advanced flight controls and actuation for commercial and military aircraft. We are positioned on virtually every aircraft flying today, supplying highly reliable systems that are supportable and add significant value for our customers. Our Facilities Team at Moog is looking for a Facilities Support Specialist to join them. You will report to the Facilities Director and will have an onsite work schedule in East Aurora, NY.

Requirements

• Associates Degree in Business or related field
• At least 4 years of professional experience supporting a similar function, ideally requiring internal and external customer interface with written and verbal communication, utilizing office equipment technology and software
• Ability to effectively handle multiple concurrent projects is required as well as flexibility in a complex environment.
• This position requires access to U.S. export-controlled information.

Responsibilities

• Assure that the Facilities group receives effective, timely, and consistent office support services.
• Establish and maintain work processes and workflow for the department’s office(s) in accordance with its needs, with awareness of preferences of principals.
• Provide professional support for Facilities leadership including but not limited to; catering, meeting coordination, conference room reservations, agenda creation, recording meeting notes, distributing correspondence from leadership to staff, etc.
• Perform special projects assigned in support of principals' assignments.
• Work with the contract services manager to Draft detailed Statements of Work (SOWs), support the creation of precise bid scopes and procurement documents, and collaborate with Moog Purchasing partners to align requirements, pricing, and timelines.
• Manage correspondence with internal and external vendors and maintain accurate vendor files
• Maintain and update contract services documents, templates and related resources
• Support bid package preparation (RFPs) and related materials
• Monitor and report monthly purchase order (PO) spending
• Manage, update, and maintain Facilities SharePoint page including documentation, templates, and site pages
• Support Moog’s Sustainability team as a data collector for Environmental Social Governance (ESG) data on a quarterly basis.
• Oversee the department-owned vehicle fleet, including inspections, registration renewals, and tracking repairs.
• Coordinate and process badge request paperwork for all facilities contingent workers (POIs)
• Collaborate with the Facilities Engineering and Project Management team to prepare and distribute project completion updates

Benefits

• Financial Rewards: great compensation package, annual profit sharing, matching 401k and the ability to participate in Employee Stock Purchase Plan, Flexible Spending and Health Savings Accounts
• Work/Life Balance: Flexible paid time off, holidays and parental leave program, relocation assistance
• Health & Welfare: Comprehensive insurance coverage including medical, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages
• Professional Skills Development: Tuition Assistance, mentorship and coaching opportunities, leadership development and other personal growth programs
• Collaborative and Welcoming Workplace: Inclusive culture rooted in our values, enhanced by Employee Resource Groups, and team-building activities.
• Additional site-specific benefits may be offered

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees