Facilities Services Coordinator

Mortenson • Robbinsdale, MN

3h • $50,000 - $67,600 • Onsite

About The Position

We are looking for a Facilities Services Coordinator who is responsible for keeping the HQ campus and 4150-building conference rooms clean, organized, functional, and ready for meetings, events, and daily use. This role supports room setup, audio/visual readiness, technology checks, housekeeping coordination, furniture condition, safety, supplies, and preventive maintenance. The ideal candidate is dependable, detail-oriented, comfortable working with basic AV and technology systems, and able to coordinate with internal teams and vendors as needed.

Requirements

• High school diploma or GED
• Strong attention to detail and ability to prepare rooms to a consistent standard.
• Basic understanding of conference room AV equipment, displays, microphones, video conferencing tools, and connectivity needs.
• Ability to identify maintenance issues, communicate clearly, and coordinate follow-up with IT, facilities, housekeeping, catering, or vendors.
• Comfortable lifting 25 lbs., moving, and resetting tables, chairs, signage, and meeting/event equipment as needed.
• Reliable, organized, and able to support meeting/event schedules and changing room setup needs.

Responsibilities

• Reset tables and chairs to the required room layout based on meeting/event needs.
• Verify seating capacity, furniture condition, clear aisles, and open exits.
• Set up podiums, presentation tables, staging areas, and event-specific signage.
• Coordinate room setup requests with event organizers and internal teams.
• Test displays, projectors, video walls, microphones, speakers, cameras, and video conferencing equipment.
• Verify Microsoft Teams room functionality and presentation-sharing connections including HDMI, USB-C, cables, adapters, and remotes.
• Replace batteries in wireless devices and maintain spare AV equipment as needed.
• Test Wi-Fi, network ports, scheduling panels, digital signage, charging stations, and power outlets.
• Update the welcome screen in the 4150-2 lobby.
• Support housekeeping needs including vacuuming carpets, dusting furniture, cleaning displays, wiping boards, sanitizing high-touch surfaces, emptying trash and recycling, and addressing stains or cosmetic damage.
• Inspect tables, chairs, storage cabinets, credenzas, partition walls, lighting controls, outlets, floor boxes, and power distribution for repairs or maintenance needs.
• Verify room temperature, report hot or cold spots, and coordinate HVAC scheduling for meetings/events.
• Check emergency exit signage, fire extinguishers, clear egress paths, and flooring for trip hazards.
• Restock markers, erasers, batteries, cleaning supplies, and other consumables.
• Coordinate offsite catering when food service or onsite support is required.
• Coordinate monthly AV system inspections, quarterly room condition assessments, and annual furniture inventory reviews.
• Document recurring issues, corrective actions, repair needs, and follow-up items.

Benefits

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED