Facilities Senior Manager

Renesas Electronics•San Jose, CA

5d•Hybrid

About The Position

The facilities manager is responsible the daily facility operations at Renesas’s San Jose, and other sites as deemed necessary. Through in-house maintenance and/or 3rd party maintenance, the individual will oversee upkeep of the building equipment and infrastructure, and routine facilities functions to maintain a great work environment. The individual will maintain positive customer relations and support all EH&S initiatives and familiarity with ISO 45001. The individual will develop facility maintenance programs and drive continuous process improvement and best practices across the GA facilities organization. Job Description Role and Responsibilities: Support office and electronic lab operations in San Jose and other sites as necessary Responsible for space planning and employee churn Plans and forecasts the facilities budget and recommends facility repairs, maintenance, and improvements including capital investments Assures that Opex and CapEx remain aligned with approved AOP targets Responsible for developing PPT presentations for achieving approval from Renesas HQ for facilities projects and CapEx Oversees and inspects small construction and installation projects Responsible for the development of facility maintenance programs and drive continuous process improvement and best practices across the facilities organization Provide supervision and guidance associated with SLA’s directly related to facilities contracts Support, manage, coach, and lead facilities mechanics in San Jose, and other sites as necessary Apply a programmatic approach to routine tasks, small projects, and other requests to delivery of services and increase customer satisfaction Recommend, plan, and execute continuous service quality improvements Conduct root cause analysis (RCA) for any in-house or 3rd party maintenance failures For every direct report, build actionable and measurable career development plans, assist them with meaningful MBO goals that are meaningful and measurable, provide consistent feedback Diagnose facilities related problems and provide direction and support in repairing the problems Provide support to staff regarding design, installation, and equipment repairs to improve safety, reliability, maintainability, and operability of the facility Monitor working environment with staff and contractors to assure the buildings and grounds are maintained to corporate and professional standards Assist with construction design and equipment specifications for San Jose, and other sites as necessary Ensure compliance with required local, state, and federal laws and regulations, ensure regulatory testing occurs as defined by laws Assures proper documentation is maintained for all maintenance, service, and repairs Manage and coordinate scheduling of 3rd party maintenance contracts Ensure all 3rd party contracts follow company and MSA requirements Lead and assist with receiving and dispatching of work requests to vendors, or other 3rd party service providers Manage and coordinate work with 3rd party vendors, including tracking work order completion, vendor follow up, and reviewing invoices to ensure alignment with SOW Respond to emergencies and after-hours issues as they arise Effectively cooperate and interact with internal stakeholders Liaison with contractors and service providers, managing relationships and ensuring service delivery meets business requirements. Conducting regular reviews to ensure service providers deliver & maintain good and competitive service standards. Responsible for contract negotiations (in conjunction with legal and procurement) with external providers including preparing documents for services, obtaining quotes, and conduct RFP process, assessing costs for goods and services through bid analysis to ensure maximum value and quality of service. Lead and support office planning, renovation, internal relocations, and space utilization Maintain site floor plans including tracking and placement of HC within plans Assure sites are kept neat or orderly by conducting regularly scheduled inspections and compliance by employees Assure that conference and collaboration areas are reset daily Manage 3rd party janitorial service provider to assure sites remain as intended Support and work in conjunction with Environmental, Health, and Safety (EH&S) and Business Continuity Management/Plan (BCM, BCP) Support Corporate Social Responsibility (CSR) activities Support M&A activities and integration activities Encourage TAGIE culture (Transparent, Agile, Global, Innovation Entrepreneurial) internally Participates as an active member of the Emergency Response Team (ERT) Key Performance Measures: Performance to budget Building functionality and appearance Customer satisfaction Communication proficiency Compliance with corporate and regulatory agencies Successful integration of M&A projects within budget and timeline Demonstrate elements of Renesas “TAGIE” culture in all aspects of work – Transparency, Agility, Global, Innovation and Entrepreneurial

Requirements

Shall possess a minimum of 10 years of recent experience in facilities management
Operational experience knowledge of building infrastructure, HVAC, Electrical, Plumbing, Utilities, and Maintenance
Familiarity with office and electronic lab environments, test floors, generators, UPS, ATS, chillers, etc.
Self-motivated individual who enjoys challenges
Must have excellent organizational skills, with accuracy & attention to detail
Discreet, sensitive, flexible, and able to react in a responsible manner
Proficient in Bluebeam, PowerPoint, Excel, Word, and Outlook
Strong leadership and relationship building skills, ability to work well as part of a team
Strong interpersonal skills, cross-culture and communication skills, able to work with individuals at all levels, and problem-solving ability
Ability to solve complex facilities problems quickly and proficiently
Ability to work under pressure with demanding deadlines
Ability to think outside the box and challenge the "norm”
Flexible and able to excel and adapt to rapidly changing situations
Strong oral and written communications skills
Bachelor’s degree in business administration, engineering, construction management or a related technical trade school or equivalent experience
Proficiency in Microsoft Office Suite
Proficiency in Bluebeam

Nice To Haves

Environmental health & safety knowledge and experience is a plus

Responsibilities

Support office and electronic lab operations in San Jose and other sites as necessary
Responsible for space planning and employee churn
Plans and forecasts the facilities budget and recommends facility repairs, maintenance, and improvements including capital investments
Assures that Opex and CapEx remain aligned with approved AOP targets
Responsible for developing PPT presentations for achieving approval from Renesas HQ for facilities projects and CapEx
Oversees and inspects small construction and installation projects
Responsible for the development of facility maintenance programs and drive continuous process improvement and best practices across the facilities organization
Provide supervision and guidance associated with SLA’s directly related to facilities contracts
Support, manage, coach, and lead facilities mechanics in San Jose, and other sites as necessary
Apply a programmatic approach to routine tasks, small projects, and other requests to delivery of services and increase customer satisfaction
Recommend, plan, and execute continuous service quality improvements
Conduct root cause analysis (RCA) for any in-house or 3rd party maintenance failures
For every direct report, build actionable and measurable career development plans, assist them with meaningful MBO goals that are meaningful and measurable, provide consistent feedback
Diagnose facilities related problems and provide direction and support in repairing the problems
Provide support to staff regarding design, installation, and equipment repairs to improve safety, reliability, maintainability, and operability of the facility
Monitor working environment with staff and contractors to assure the buildings and grounds are maintained to corporate and professional standards
Assist with construction design and equipment specifications for San Jose, and other sites as necessary
Ensure compliance with required local, state, and federal laws and regulations, ensure regulatory testing occurs as defined by laws
Assures proper documentation is maintained for all maintenance, service, and repairs
Manage and coordinate scheduling of 3rd party maintenance contracts
Ensure all 3rd party contracts follow company and MSA requirements
Lead and assist with receiving and dispatching of work requests to vendors, or other 3rd party service providers
Manage and coordinate work with 3rd party vendors, including tracking work order completion, vendor follow up, and reviewing invoices to ensure alignment with SOW
Respond to emergencies and after-hours issues as they arise
Effectively cooperate and interact with internal stakeholders
Liaison with contractors and service providers, managing relationships and ensuring service delivery meets business requirements.
Conducting regular reviews to ensure service providers deliver & maintain good and competitive service standards.
Responsible for contract negotiations (in conjunction with legal and procurement) with external providers including preparing documents for services, obtaining quotes, and conduct RFP process, assessing costs for goods and services through bid analysis to ensure maximum value and quality of service.
Lead and support office planning, renovation, internal relocations, and space utilization
Maintain site floor plans including tracking and placement of HC within plans
Assure sites are kept neat or orderly by conducting regularly scheduled inspections and compliance by employees
Assure that conference and collaboration areas are reset daily
Manage 3rd party janitorial service provider to assure sites remain as intended
Support and work in conjunction with Environmental, Health, and Safety (EH&S) and Business Continuity Management/Plan (BCM, BCP)
Support Corporate Social Responsibility (CSR) activities
Support M&A activities and integration activities
Encourage TAGIE culture (Transparent, Agile, Global, Innovation Entrepreneurial) internally
Participates as an active member of the Emergency Response Team (ERT)