Facilities & Security Coordinator

Vuori•Carlsbad, CA

4d•$23 - $28

About The Position

The Facilities and Security Coordinator plays a pivotal role in maintaining a smooth, secure, and efficient workplace. They proactively support the evolving needs of every department through thoughtful facility management and reliable security protocols. By streamlining processes and managing day-to-day activities, the Facilities and Security Coordinator helps to create an efficient and productive work environment, allowing team members to focus on their core responsibilities. Their role often involves problem-solving, multitasking, and ensuring that the workplace procedures are followed effectively.

Requirements

1+ years of experience as an administrative assistant or in a similar role
Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
Exceptional communication and interpersonal skills, with the ability to interact with staff, clients, and visitors professionally.
Strong attention to detail and problem-solving skills.
Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
Experience in office administration and customer service.
A team player attitude, with the ability to work independently when required.
A proactive approach, with the ability to anticipate needs and take initiative.

Responsibilities

Ensure that anyone who comes to HQ is greeted and welcomed warmly.
Ensure the upkeep and overall aesthetic of HQ in all facets of our work environment is in great condition and enables our employees to thrive and do their best work.
Providing administrative support to various teams and departments.
Liaising with facility management vendors, including cleaning, first aid, and security services.
Managing snack and office supply inventory by maintaining par levels and placing timely orders to ensure all areas remain adequately stocked and operational.
Responsible for managing and maintaining corporate travel systems, ensuring accurate travel data, and serving as the primary point of contact for all employee travel-related needs.
Assist in maintaining a secure and safe environment at HQ by supporting safety protocols, responding to emergency situations, and applying emergency response training to ensure timely and appropriate actions.
Supports HQ wellness programs and initiatives and assists with fitness instructors’ classes and scheduling.
Assist with event planning, setup, and breakdown to ensure seamless execution.
Take on additional responsibilities and projects as assigned.