Facilities Scheduling Coordinator

Duke Careers • Durham, NC

34d • $59,829 - $104,550 • Hybrid

About The Position

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 Be You.

The Office of the University Registrar is looking for a Facilities Scheduling Coordinator to join our collaborative, service‑focused team. In this role, you will help ensure that Duke’s classrooms and academic spaces are scheduled efficiently, accurately, and in ways that meaningfully support teaching and learning.

You’ll work closely with academic departments, instructors, and campus partners to manage semester classroom assignments, maintain the integrity of classroom data, and support the tools the university relies on for academic scheduling. If you enjoy puzzles, logistics, data accuracy, and cross‑campus collaboration, this role offers an opportunity to make a visible impact on the daily academic experience at Duke.

Choose Duke.

You’ll be joining a team that plays a central role in supporting Duke’s academic mission. The Office of the University Registrar partners with every school and department, providing essential systems, services, and expertise that enable teaching, research, and student success.

Working here offers you the chance to collaborate with a wide range of colleagues, engage in continuous learning with enterprise‑level academic technologies, and contribute to a culture defined by excellence, innovation, and service. Duke also offers a vibrant campus environment—world‑class resources, professional development opportunities, and an inclusive community committed to equity and discovery.

Requirements

• Bachelor’s degree is generally required.
• One year of experience working with student information systems or academic scheduling software in a higher-education environment.
• Demonstrated skills in data management and data reporting.
• Excellent organizational and communication skills.
• Ability to work productively with faculty, staff, and campus partners.
• This position is hybrid. You will work 3 days remote and 2 days on-site each week. This is subject to change based on need. Candidate should live within driving distance to Duke University.

Nice To Haves

• Knowledge of privacy and confidentiality protocols related to student information.
• Familiarity with PeopleSoft Campus Solutions, CollegeNET 25Live Pro, and CourseLeaf.
• Working knowledge of programming, query, or reporting functions.

Responsibilities

• Manage classroom assignments for fall, spring, and summer semesters across six Duke schools and colleges, ensuring accurate and equitable room distribution.
• Coordinate class scheduling processes throughout the academic year, partnering with academic departments, instructors, and student‑support offices to fulfill room requests and accessibility needs.
• Optimize room utilization by identifying low‑enrollment courses or over‑capacity spaces and implementing solutions to maximize efficiency.
• Administer 25Live Pro, including security management, routine data updates, technical support, and training for room schedulers.
• Maintain accurate and consistent classroom data across PeopleSoft Campus Solutions, 25Live Pro, and CourseLeaf, including monitoring and troubleshooting system integrations.

Benefits

• Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level