Facilities Representative - Level 2

Northrop Grumman•El Segundo, CA

2d•$75,800 - $113,800•Onsite

About The Position

This Level 2 Facilities Representative plays a critical part in ensuring our South Bay Facilities continue to operate safely, efficiently, and in compliance with all regulatory requirements.

Requirements

Bachelor’s Degree and 2 years of related Facilities/Project Management experience OR Master’s Degree. NOTE: An additional 3 years of stated work experience may be considered in lieu of Bachelor’s degree
Experience with software packages such as: SAP, Tableau, CMMS, Microsoft Office
Must have the ability to obtain and maintain U.S. Government Clearance

Nice To Haves

Experience with SAP & Tableau
Experience with budget tracking using MS Excel or similar software
Experience with Maximo (Computerized Maintenance Management System)
Experience with MS SharePoint
Ability to obtain U.S. Government Clearance
Knowledge of the building process and construction principles along with relevant regulations and building codes
Excellent interpersonal communication skills
Project management, troubleshooting and problem-solving skills
Excellent time management and organizational skills
Excellent written and verbal communication skills
Strong customer service background

Responsibilities

Leverage SAP/ERP1 for financial management, including processing purchase orders, invoices, providing directions to Accounts Payable for billing allocations, and budget tracking.
Create zero based budgets (ZBB), cost estimates, budget forecasts, and status reports for all assigned Supplier Accounts
Ensure compliance with all health/safety regulations at the City, County, State, and Federal levels to include working with internal (EHS) and external partners (SCAQMD, CAL/OSHA, LACDPH, Insurance, etc.) for successful work execution and reporting
Reject/approve invoices on behalf of the company in line with Purchase Order (PO) terms to avoid breach of contract and inaccurate charging
Respond to emergency maintenance calls 24/7 and coordinate rapid resolution.
Ensure monthly on time completion of all assigned work
Outline statements of work, schedule contractor support, and track milestones.
Design and oversee schedules for all work under assigned Facilities contracts
Maintain strong relationships with customers, vendors, and contractors; act as the liaison for all Supplier activities within Portfolio.
Manage facility contractual expenses and monitor vendor budget spending on a routine basis to provide financial status updates to Business Management/Leadership
Track and complete work using computer maintenance management system
Receive, manage, and process work order request in a timely manner
Document processes and maintain all applicable records in database(s)
Process badge requests for Suppliers as needed
Performs other duties as assigned.