Facilities/Purchasing Manager

Eurofins•St. Louis, MO

1d•Onsite

About The Position

Eurofins Scientific is an international life sciences company providing a unique range of analytical testing services to clients across multiple industries to make life and our environment safer, healthier, and more sustainable. The Facilities, Access, and Physical Security Manager will manage daily facility readiness, including access control systems and employee badge issuance. They will conduct routine property assessments to ensure cleanliness, safety, and operational readiness, and coordinate core facility services such as janitorial work, landscaping, snow removal, and water systems. This role will also address minor facility issues promptly to maintain a productive work environment. In Procurement and Purchasing Support, the manager will reconcile purchase orders and invoices, identify and correct discrepancies, collaborate with internal teams to source materials and equipment, negotiate pricing, and manage orders with specialized suppliers. For Delivery and Equipment Coordination, they will prepare facilities for complex equipment delivery and installation, coordinate the relocation of existing instruments, and act as the primary liaison between vendors, building services, and internal teams. In Compliance, Risk Management, and Audits, the manager will maintain local business licenses, support inspections, track maintenance activities, and support compliance initiatives. For Vendor Relations and Stakeholder Support, they will serve as the primary contact for landlords, manage service contracts, collaborate with operational and sales teams, and deliver internal training. Administrative tasks include invoice reconciliations, procurement close-outs, ensuring timely resolution of service tickets, and maintaining clear records.

Requirements

Strong ability to negotiate pricing, source difficult-to-find items, and independently secure new vendor relationships outside of standard supply chains.
Reconciling purchase orders (POs) and invoices, with the tenacity to track down and resolve billing errors.
Oversee and coordinate comprehensive building services, ranging from everyday needs (lawn, snow, janitorial) to critical infrastructure repairs (HVAC, plumbing, electrical).
Must be able to immediately investigate urgent internal reports (e.g., electrical hazards, burning smells) and coordinate emergency logistics or multiple contractors simultaneously.
Strong organizational skills required to sequence complex projects, ensuring all necessary utilities (specialty gases, piping, electrical) are fully operational before the delivery and installation of new equipment.
Excellent interpersonal and communication skills to act as the primary liaison with landlords, external service providers, internal sales teams, and municipal authorities (Fire Marshal, city inspectors).
Diligence to keep all local business licenses up to date, manage routine safety testing (generators, backflow preventers), and maintain a state of constant readiness for facility inspections.

Nice To Haves

Hands-on experience utilizing Coupa or similar enterprise ERP/procurement systems.
Experience interacting with QA departments, including auditing operational forms and understanding the documentation rigor required in a highly regulated environment.
Experience managing physical building access, issuing employee badges, and performing basic troubleshooting for security systems.
A foundational, functional understanding of commercial building systems (commercial HVAC, electrical grids, generators) to effectively communicate with and evaluate the work of specialized technical contractors.
Familiarity with the unique facility and purchasing demands of a technical or scientific setting, including the safe relocation of sensitive analytical instruments, managing specialized gas lines, and navigating the procurement of highly regulated items like prescription drugs.

Responsibilities

Manage daily facility readiness, including access control systems and employee badge issuance
Conduct routine property assessments to ensure cleanliness, safety, and operational readiness
Coordinate core facility services such as janitorial work, landscaping, snow removal, and water systems
Address minor facility issues promptly to maintain a productive work environment
Reconcile purchase orders and invoices, identifying and correcting billing or data discrepancies
Collaborate with internal quoting and purchasing teams to source hard-to-find materials and equipment
Negotiate pricing and manage orders with non-standard or specialized suppliers
Respond to vendor inquiries related to order status and delivery timelines
Prepare facilities for the delivery and installation of complex equipment by ensuring all utility and infrastructure requirements are met, including electrical, plumbing, HVAC, piping, and specialty gases
Coordinate the relocation of existing instruments or equipment as departmental needs evolve
Act as the primary liaison between vendors, building services, and internal teams during deliveries
Maintain current local business licenses and ensure documentation is audit-ready
Prepare for and support inspections conducted by city, county, and fire authorities
Track, log, and verify scheduled maintenance activities such as generator testing and backflow inspections
Support compliance initiatives aligned with safety, operational, and regulatory requirements
Serve as the primary point of contact for landlords and property management
Manage service contracts and external service providers
Collaborate with operational and sales teams to support ongoing initiatives and facility needs
Deliver internal training related to facility protocols and procedures
Complete invoice reconciliations and procurement close-outs
Ensure all service tickets, work orders, and supplier inquiries are resolved in a timely manner
Maintain clear records and documentation related to vendors, compliance, and facilities operations