Facilities Project Manager

Occidental College Careers • Los Angeles, CA

2d

About The Position

Reporting to the Assistant Director of PD&C, the Project Manager is responsible for management of projects ranging in construction value from $30,000 to $1M. The Project Manager facilitates and coordinates the design process (Concept, SD, DD, and CD) drawings, and coordinates the specialty consultants and general contractor. Drafts contracts, change orders, add services and RFPs for general contractors, subcontractors, consulting engineers and construction management. Monitors the work to ensure it complies with the construction documents, specifications, schedule, and agreed budget. Performs day-to-day site reviews and responds to questions from the field.

Requirements

• Bachelor’s degree with emphasis in construction management, facilities management, planning & design or other fields related to position responsibilities, or equivalent combination of education and experience.
• Valid California driver’s license.
• Three years of progressively responsible experience in managing new construction, renovation, retrofit and/or repair projects with value over $35,000.
• Knowledge of materials, ways and means, and the tools involved in the construction or repair of buildings, or other structures.
• Knowledge of business and management principles involved in project planning, resource allocation, contractor assignments, production methods, and coordination of people and resources.
• Ability to analyze, synthesize and organize data, and present findings in a comprehensible manner for different audiences.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Project), Google drives/folders/forms, Adobe Acrobat, and social media applications or any combination of productivity programs applicable to position responsibilities.
• Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy.
• Strong commitment to a quality work product.
• Demonstrated ability to effectively communicate verbally, in writing and electronically.
• Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.
• Demonstrated commitment to justice, equity, inclusion & diversity.
• Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities.
• Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.
• Ability to self-motivate and work independently.
• Ability to provide effective leadership and to work effectively and professionally across functions, disciplines, levels, and with diverse groups.

Nice To Haves

• Five years of experience in the trades, construction and/or building design to build work.

Responsibilities

• Project Planning Phase: Meet with the key stakeholders to obtain the project goal and the basic scope of work. Assess the logistics required to perform the scope of work. Draft a rough project schedule or work plan. Estimate a ROM budget.
• Program & Design Phase: Oversee/manage this phase of the project with the professional consultants (architects, engineers) and the key stakeholders to complete the design phase of the project. Manage the Request for Proposal process, identify consultants and contractors. Update the project schedule. Ensure changes in the scope of work are documented. Assists the AD PD&C with the RFP process.
• Construction Phase: Administer the contract between Occidental College and the general contractor. Provide logistic support and access to the general contractor team. Monitor and update the project schedule and project budget. Walk the project site daily to monitor the construction progress and conformance to the construction documents. Assists the AD PD&C with project schedules, cost controls, contract administration, and construction quality control. Supports program directives and activities as they relate to major renovations and capital improvements, with other Occidental College organizational branches and departments. Conducts construction meetings, prepares meeting minutes and summaries of proceedings, and monitors RFI and submittal logs.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 251-500 employees