Facilities Planning & Design Job Captain II

Stanford Health Care•Palo Alto, CA

9d•$58 - $76

About The Position

The Job Captain II advances Facilities Planning & Design projects through technical coordination, document control leadership, and cross-functional collaboration. The role integrates design coordination with project engineering practices and ensures project documentation, communication workflows, and construction-interface processes are organized, accurate, and aligned with Stanford Health Care (SHC) standards. The Job Captain II manages and improves documentation systems across the project lifecycle, from planning and design through early construction, and supports coordination among Project Managers, architects, consultants, contractors, and internal stakeholders. The position applies professional judgment to moderately complex technical, documentation, and coordination issues, helping maintain alignment among user requirements, design intent, regulatory requirements, and construction execution. It contributes to consistent project delivery through document control, construction-phase coordination, and stakeholder communication that support quality, compliance, and timely execution.

Requirements

Bachelor’s degree required; relevant experience in lieu of a degree may be considered in addition to the experience requirements.
At least 2 years of progressively responsible experience in facilities planning, design, construction management, or a related field supporting healthcare or complex building projects.
Working knowledge of planning, design, and construction processes, including documentation workflows and the project delivery lifecycle.
Ability to read and interpret architectural and engineering drawings across disciplines, with developing capability in integrated-systems coordination.
Understanding of QA/QC principles related to design documentation and construction coordination.
Ability to manage multiple priorities and projects with accuracy, organization, and attention to detail.
Effective written and verbal communication skills for conveying technical and project information to diverse stakeholders.
Ability to build and maintain collaborative working relationships across internal teams, consultants, and external partners.
Problem-solving skills and ability to apply professional judgment to moderately complex technical and coordination challenges.
Experience coordinating documentation such as RFIs, submittals, and change orders, with attention to compliance and accuracy.
Proficiency in Microsoft Office and familiarity with industry-standard tools such as AutoCAD, Revit, Bluebeam, or similar platforms.
Ability to support development of diagrams, test fits, and presentation materials for stakeholder communication.
Ability to leverage emerging technologies, including AI-enabled productivity tools, workflow automation, analytics platforms, and decision-support tools.
Ability to work effectively in a fast-paced environment with competing deadlines, shifting priorities, and large-scale operational demands.
Must adopt and execute SHC C-I-CARE standards for interactions with patients, families, and colleagues.

Nice To Haves

Bachelor’s degree in Architecture, Engineering, Construction Management, or a closely related discipline.
Experience supporting design documentation, coordination, or project delivery processes.

Responsibilities

Manage project documentation workflows, including tracking, distribution, version control, archiving, and quality assurance of drawings, specifications, and project records.
Establish and maintain structured document control systems to ensure project documentation is accurate, complete, and accessible across all phases.
Review, verify, and correct project drawings and documentation for completeness, consistency, and adherence to standards and project requirements.
Support Project Managers and design teams by leading coordination activities for defined scopes or projects of moderate complexity.
Coordinate architectural, engineering, and specialty consultant deliverables to ensure integration and alignment across disciplines.
Support development of room data sheets, equipment planning, and program validation activities with increasing independence.
Assist with preparing diagrams, test fits, and presentation materials for stakeholder decision-making.
Conduct initial reviews and coordination of RFIs, submittals, change orders (including Potential Change Orders), and pay applications; identify discrepancies and support resolution.
Facilitate and participate in user group, design coordination, and construction coordination meetings; prepare agendas, document decisions, and track action items.
Maintain clear and consistent stakeholder communication to support project alignment and timely escalation of issues.
Build and sustain collaborative relationships with clinical, operational, facilities, and external partners.
Support regulatory coordination, including documentation preparation, permit tracking, and alignment with healthcare facility requirements such as OSHPD processes.
Monitor design coordination schedules and deliverables, identify risks, and support mitigation strategies.
Contribute to improving documentation systems, workflows, and coordination practices to enhance efficiency and project outcomes.
Perform additional project engineering, planning, design coordination, and operational duties as assigned.
Execute SHC C-I-CARE standards and support an exceptional patient and family experience.