Facilities Planning & Capital Projects Student Assistant (Solano Campus)

Cal Poly•Vallejo, CA

6d•Onsite

About The Position

The Facilities Assistant position is responsible for assisting the Facilities Management Department with the project development and day-to-day facilities operations. The duties support hands-on experience in planning, analytical and operational functions while advancing the department's overall mission and embodying the Cal Poly Learn by Doing philosophy. Cal Poly Maritime Academy is committed to an equitable and inclusive campus culture. Successful applicants for this position are expected to be developing and practicing cultural competence in their work.

Requirements

Must be in good conduct standing with the University when appointed and for the duration of the employment period.
Undergraduates must be in good academic standing (minimum cumulative GPA of 2.5 and for each semester while employed)
Must have availability to work a varied work schedule
Must be able to lift, carry, push, pull 30 pounds regularly/occasionally
Must be able to ascend and descend stairs (three (3) flights of stairs)
Ability to work in a diverse environment with college students, parents, guardians, and guests
Self-motivated and able to work independently with nominal supervision
Excellent time management, communication, administrative, organizational, and customer service skills
Ability to respond to safety and emergency situations
Ability to maintain confidentiality
Proficient use of basic computer applications
Must understand and support the University Housing Services Mission, Goals, and Values
Must be available days, nights, weekends, and holidays as scheduled
Satisfactory completion of a background check is required for employment.
Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

Nice To Haves

Students with relevant coursework may also work with AutoCAD, Revit, GIS, or other design software, create project dashboards and data visualizations, or assist with sustainability, energy, or facilities assessments.

Responsibilities

Filing and organizing project documents
Maintaining digital records and project databases
Preparing meeting agendas and taking meeting notes
Assisting with correspondence and communications
Maintaining accurate logs of tasks accomplished, project updates, pending action items, and other relevant information to support communication among project team members
Updating project management software and spreadsheets
Gathering data for project reports and presentations
Assisting with project coordination activities related to campus capital improvement projects across the Cal Poly Maritime campus
Supporting project site visits by documenting observations, tracking project progress, and assisting with project-related field activities as appropriate
Conducting research on facilities, space utilization, and campus needs
Collecting, analyzing, and maintaining data related to building usage, space inventories, and infrastructure
Surveying and reporting the condition of campus spaces
Assisting with space assessments and documenting facility conditions
Creating maps, charts, reports, and other documentation to support planning studies and projects
Assisting with building preparation for moves, renovations, events, or occupancy changes
Moving, organizing, and storing equipment and materials as needed
Inventorying room furnishings, equipment, and other campus assets
Updating inventory records and reporting discrepancies
Performing routine service calls and responding to basic facilities-related requests
Work with AutoCAD, Revit, GIS, or other design software
Create project dashboards and data visualizations
Assist with sustainability, energy, or facilities assessments