Facilities Planning and Operations Manager

Fortuity Calling, LLC•Columbus, OH

4d•Onsite

About The Position

The Facilities Planning and Operations Manager is responsible for the overall operation, maintenance, safety, and functionality of the organization's buildings and grounds. This role ensures a safe, efficient, and well-maintained environment by overseeing facility operations, coordinating maintenance and improvement activities, managing vendor relationships, and supporting a positive experience for building occupants.

Requirements

At least five years of related experience required, preferably in a commercial building setting
Management or supervisory experience preferred
Certifications in HVAC, Plumbing, Electrical and OSHA regulations strongly preferred
Extensive knowledge of building systems such as plumbing, electrical, and HVAC
Thorough understanding of facilities planning principles, best practices, and procedures
Thorough understanding of local, state, and federal building codes, ordinances, and regulations
Ability to remain calm and respond to emergencies and manage crises effectively
Excellent time management skills with a proven ability to meet deadlines and delegate when needed
Basic understanding of budget creation and execution
Excellent verbal and written communication and interpersonal skills
Proficient in facilities management software and Microsoft Office Suite
Must be able to traverse property and facilities to diagnose building issues and plan repairs or maintenance in all types of weather
Must be physically able to perform repairs when needed
Must be able to lift 25 pounds at a time

Responsibilities

Oversee and coordinate the workflow of assigned staff and outside vendors, when needed, to ensure projects are completed in a timely and quality manner within available budget.
Develop and implement routine maintenance schedules and standards; ensure compliance with these standards.
Develop, implement and conduct regular safety inspections and risk assessments, implementing corrective actions as necessary
Oversee maintenance and repairs of electrical, plumbing, heating, ventilation, and air conditioning (HVAC), carpentry, painting, and other building systems
Manage security and access control systems coordinating with security personnel and vendors when necessary
Ensure organization’s buildings and grounds are clean, safe, and operational for all tenants and visitors in compliance with all applicable health, safety and environmental regulations
Serve as the primary point of contact for tenants regarding building-related concerns and requests, addressing issues in a timely manner and fostering positive relationships
Develop and maintain emergency preparedness plans and procedures
Manage relationships with third-party vendors and service providers
Monitor project progress, draft and distribute periodic progress reports for leadership and stakeholders.
Identify and make recommendations for needs related to furniture, equipment, and other goods; facilitates the procurement of approved items
Collaborate regularly with the Chief Executive Officer to identify renovation or construction needs for improvement, maintenance, and potential cost-savings
Prepare the departmental budget and review monthly financial reports to ensure compliance
Maintain compliance with applicable laws, regulations, policies, and best practices.
Participate in required training, certifications, and ongoing development as required
Perform other related duties as assigned