Facilities Operations Manager (WMS 02)

State of Washington•King County – Burien, WA

7d•Onsite

About The Position

The Washington State Criminal Justice Training Commission (WSCJTC) is recruiting for a Facilities Operations Manager to lead daily operations and facilities management of eight buildings across its 36-acre headquarters campus in Burien and provide oversight to ensure standards are met at regional campuses across the state. This leadership position oversees custodial services, building and grounds maintenance, hazardous waste management, energy conservation, and safety systems (including HVAC, plumbing, fire alarms, and elevators). This position leads a dedicated team of custodial and maintenance staff and works closely with vendors and contracted partners. This position supports the agency’s mission by ensuring WSCJTC provides a safe, secure, and comfortable environment for all staff and recruits. This role offers a chance to ensure operational excellence, environmental stewardship, and collaboration with agency and community partners.

Requirements

Bachelor’s degree in construction management, Project Management, or a related field (experience may substitute year for year for education)
Ten (10) years of progressively responsible senior level management experience (or equivalent level of practical experience) managing plant, fleet, capital projects, maintenance, and/or construction.
At least five (5) years of supervisory experience in positions requiring flexibility and availability for emergent needs.
Excellent speaking, writing, and interpersonal skills with a deep understanding of organizational dynamics.
Ability to understand immediate and executive management goals and objectives and be able to clearly articulate these to a broad range of audiences on a wide range of projects, facilities, and safety issues.
Valid, unrestricted Washington State driver’s license.
Demonstrated exceptional understanding of project development and management experience.
Experience in the planning, delivery, maintenance and operations of facilities infrastructure and grounds.
Experience in HVAC, plumbing, general maintenance and constructability.
Experience with risk management and safety protocols.
Ability to manage multiple complex projects with varying scope and multiple stages of completion.
Effective organizational, prioritization and multitasking skills as required.
Flexibility and capability to adapt to changing priorities and schedules.
Knowledge of and familiarity with all phases of capital construction projects including engineering and architectural overview, development of specifications, budgeting, permitting, bidding, and project management experience.
High-level experience in the administration of a complex organization including planning, organizing, and directing a diverse workforce.
Sophisticated skills in project planning, systems planning, and change management.
Demonstrated ability to conceptualize broad institutional goals and systematically analyze complex issues and data.
Knowledge of or an ability to quickly gain references related to current federal, state, and local laws and regulations related to the scope of duties tied to this position.

Nice To Haves

At least ten (10) years of management experience in roles as compliance liaison with agencies such as Labor and Industries, OSHA, WISHA, EPA, Department of Ecology, etc.
At least five (5) years of budget management experience including: Financial Planning, Procurement, Complex contract negotiations, Cost analysis
Knowledge and professional experience ensuring facilities’ compliance with the Americans with Disabilities Act and the Sheppard Act.
Working knowledge of environmental and energy conservation techniques, and waste/hazardous waste/recycle techniques.

Responsibilities

Apply strategic management principles to plan and manage projects involving outside vendors and other diverse organizations of technical professionals.
Support a diverse group of professionals by demonstrating effective leadership and modeling a strong work ethic, respectful communication, and high-quality service.
Serve as a mentor and trainer to their peers and act as back-up to the Facilities and Capital Projects Manager when necessary.
Interview, select, train, assign work, motivate, supervise, and evaluate subordinates’ work performance.
Ensure the agency’s compliance with city, county, state, and federal building codes.
Draft and review policies and procedures (with the Facilities and Capital Project Managers’ oversight) which have a critical impact on the safety and security of the facility.
Supervise and evaluate projects and personnel within the Facilities Unit.
Assist Facilities Unit with work orders, projects, oversight and mentorship on a case-by-case basis.
Support state-wide efforts to resource and provide contracted training areas for government agencies to provide cost effective training venues.
Oversee agreements with the Unit of Services for the Blind to provide a food service contractor and management of the contract with the food service vendor.
Oversee contracted food service operations, land lease contracts to ensure proper code compliance and profit-sharing funds are received, and other contracted services as directed by the Facilities and Capital Projects Manager.
Ensure compliance with applicable Federal, state, and local city codes and regulations.
Ensure all guidelines set forth by the executive orders establishing sustainability and efficiency goals for state operations.
Ensure all new construction meets industry standards and HJA code compliance.
Assist the Facilities and Capital Projects Manager in interagency agreements with county, state, and federal agencies.
Serve as Facility Unit lead/point of contact in the absence of the Facilities and Capital Projects Manager for agency sanctioned emergency response planning and operations.
Oversee and regularly report on the status and proper delegation of agency tool, key, and chemical control policies; fleet management; construction; custodial; maintenance; and other areas of facilities operations management as determined by the immediate supervisor.
Manage agency work order requests and delegate tasks to appropriate team members, ensuring work orders are prioritized as required.
Make recommendations and assist in the writing of proposals regarding expenditure of funds on approved capital projects, personnel management costs, multi-million-dollar contracts, preparation, and execution of contracts with state and outside vendors related to physical plants and services.
Develop and manage agency capital projects with the budget established as directed by the Facilities and Capital Projects Manager.
Plan, design, estimate, organize, administer, and inspect minor capital building, remodeling, and repair projects.
Maintain accurate fiscal records.
Prepare fiscal budget requests and other reports at the direction of the Facilities and Capital Projects Manager as required.
Plan, organize, and direct maintenance work including custodial services, building maintenance, environmental and hazardous and other waste management and recycling, energy conservation, grounds maintenance, HVAC system management, electrical, plumbing, fire and security alarms, vehicle fleet management and elevator system management.