Facilities Operations Manager

Catholic Charities Family and Community Services•Rochester, NY

1d•Onsite

About The Position

Under general supervision of the director, oversees the day to day operations and management of the facilities department. Establishes procedures for maintenance, repair and/or replacement of equipment and enforces fire and safety policy and procedures.

Requirements

Bachelor’s degree in related field preferred. An equivalent combination of education and experience will be considered.
Valid and clean NYS Driver’s License
At least 5-7 years of experience in facilities management

Responsibilities

Assesses and monitors facility contracts for repairs to ensure cost effectiveness; establishes criteria and scope of work for repair versus replacement of facilities.
Assist Director with administrative work and projects as needed.
Assists with the development and implements department’s strategic plan in accordance with Agency’s overall strategic plan.
Provides for effective management of all assigned staff in accordance with Agency policies and procedures.
Assists with Hires, orients, coaches and evaluates staff.
Assures ongoing staff training and development with the support of the Facilities Field Manager.
Ensures all agency, mandated and funder required trainings are completed in a timely manner.
Assists with creating budgets, implements, and maintains residential sites and capital improvement budgets.
Ensures compliance with budgetary constraints, and forecasts and plans facility improvements.
Assists with work/staff schedules; evaluates and monitors projects regarding progress and costs.
Estimates, requests, and purchases of materials and equipment
Estimates labor costs.
Research and make recommendations for major repairs.
Coordinates bids for work of over $1,000.
Opens all bids with Department Director/Purchasing and makes recommendations regarding vendor or company for the job.
Maintains current knowledge in the field of facilities management/maintenance/security.
Works with the Director of Facilities to oversee and update policies and procedures.
Works with managers to do walk-through building inspections.
Routinely does site walk-thoughts to evaluate building condition and needs.
Ensures effective coverage for facilities and maintenance needs including providing coverage personally as necessary.
Works with the Safety & Security Manager to establish, implement, and update facility/security related policies and procedures.
Complies with federal, state, and local laws and regulations
Follows all safety precautions/standards and Agency policies and procedures.
Responsible for transportation needs and operations
Manage all vehicles repairs, safety, and vehicles registration/insurances.
Train all supervisors in proper operation of all departmental vehicles.
Review all transportation policies and procedures with program staff.
Coordinates and ensures all proper notifications are made regarding any transportation accidents.
Inspect all vehicles for compliance with policies twice a year.
Manages “Q-Ware” software for the facility department with the Director and the Facilities team.
Works with the purchasing department on major purchase items for all administrative offices and programs.
Represents the Agency and/or the department on committees and professional organization membership(s).
Ensures compliance with applicable building and safety codes, hazardous waste disposal, OSHA, hazardous materials, etc.
In absence of the Director/Facility Field Manager, assist with the management and supervision of department staff including, but not limited to, facilities coordinator, volunteer workers and vendors.
Work with the Safety & Security Manager to maintain and update as needed a comprehensive safety plan, a process for facilities opening and lock-down, and an emergency notification procedure.
Maintains confidentiality of information exposed to during business regarding, supervisors, employees, or clients
Participates in relevant Agency meetings and/or trainings
Actively pursues development of professional competencies related to job role performance through reading, supervision, in-service training and attendance at conferences and workshops
Awareness and active support of the Agency's Mission, Vision, Values and Strategic Plan. Including, but not limited to, supporting the Agency's Core Competency initiatives of being Collaborative and Community Focused, Innovative and Entrepreneurial, and Culturally Competent and Diverse.
Other duties as assigned by supervisor.