Facilities Operations Coordinator

Martin's Point Health Care•Portland, ME

2d•Onsite

About The Position

Join Martin's Point Health Care - an innovative, not-for-profit health care organization offering care and coverage to the people of Maine and beyond. As a joined force of "people caring for people," Martin's Point employees are on a mission to transform our health care system while creating a healthier community. Martin's Point employees enjoy an organizational culture of trust and respect, where our values - taking care of ourselves and others, continuous learning, helping each other, and having fun - are brought to life every day. Join us and find out for yourself why Martin's Point has been certified as a "Great Place to Work" since 2015. Position Summary The Facilities Operation Coordinator provides administrative and operational support to the Facilities Department by maintaining the Computerized Maintenance Management System (CMMS), coordinating vendors, conducting routine facility inspections, and assisting with preventative maintenance and capital project documentation. This position serves as a key link between facility operations, contractors, and department leadership to ensure accurate asset data, timely work order management, and regulatory compliance. On-Call Requirement: This position participates in a rotating on-call schedule, with on-call coverage for approximately two weeks during each four-week rotation.

Requirements

Always maintain a valid driver’s license.
2+ years of administrative, facilities, maintenance, or project coordination experience preferred.
Computer proficiency in with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Must be physically able to perform all duties required.
Must be able to lift a weight of 50 lbs.
Must be able to utilize the company's financial processing systems (e.g. purchase order inputs, invoice processing, review and approval)
Maintain and reconcile monthly purchasing expenses by use of Company expense report.
Strong customer service orientation is a must.
Ability to communicate respectfully via voice, phone, text, face-to-face and email is required.

Nice To Haves

Bachelor’s/associate’s degree preferred.
Experience with CMMS (Brightly, TMA, Maximo, eMaint, FMX, or similar.) preferred.

Responsibilities

Enters, updates, and maintains asset information within the CMMS.
Creates, assigns, monitors, and closes preventative and corrective maintenance work orders.
Maintains accurate equipment records, locations, warranties, manuals, and maintenance histories.
Generates monthly reports on work orders, preventive maintenance compliance, labor utilization, and key performance indicators (KPIs).
Assists with asset enrollment and inventory verification.
Supports ongoing CMMS implementation and data quality initiatives.
Performs routine inspections of buildings, grounds, parking areas, and mechanical spaces.
Identifies maintenance deficiencies and enter work requests into the CMMS.
Verifies completion and quality of corrective work.
Documents inspection findings and submit corrective actions.
Develops basic scopes of work for minor facilities maintenance projects and obtain vendor proposals as needed.
Meets vendors and contractors at multiple organizational locations.
Provides building access and coordinate site logistics.
Verifies contractor scope completion and document observations.
Prepares spreadsheets, reports, presentations, and project documentation.
Completes and tracks purchase orders.
Assists with furniture moves and facility projects assigned.
Responds to routine maintenance requests and customer service inquiries.
Assists with management of security camera and ID Badge systems.
Manages day-to-day operation of vehicle fleet, ensure preventive maintenance, inspections, oil changes are scheduled and completed.
Takes assigned off-hour call schedule on a rotating basis and be able to work a flexible schedule including nights, weekends and holidays as needed.
Travels to different company sites with company vehicles.
Performs other duties as assigned.
Employees are expected to work consistently to demonstrate the mission, vision, and core values of the organization.