Facilities Operations Coordinator

Cogir Management, USA•Scottsdale, AZ

6d•Hybrid

About The Position

Cogir Senior Living, based in Scottsdale, Arizona, oversees a network of senior living communities across 13 states. They are a trusted leader in senior housing, focused on growth, exceptional resident care, and a supportive team environment. Cogir's culture is built on human focus, creativity, and excellence, driving continuous improvement. The Facilities Operations Coordinator is responsible for managing and overseeing all aspects of unit renovation projects, including unit renovations, model renovations, and guest suites. This role ensures renovations are completed on time, within budget, and meet Cogir’s quality standards and ownership requirements. The coordinator will manage contractor relationships, review documentation, monitor project budgets, and ensure compliance and quality assurance. This role requires up to 50% travel.

Requirements

A high school diploma is required.
Minimum of 3–5 years of experience coordinating or managing multi-site renovation, construction, or capital improvement projects, preferably in senior housing, hospitality, or multifamily settings.
Proven ability to manage contractors, budgets, and project timelines across multiple locations.
Strong understanding of construction processes, project scheduling, and budget management.
Excellent organizational and problem-solving skills with high attention to detail.
Strong communication and interpersonal skills, able to work collaboratively with field teams, vendors, and corporate departments.
Proficiency in Microsoft Office Suite and project management tools (e.g., Smartsheet, MS Project, or similar platforms).
Demonstrated ability to balance multiple priorities in a fast-paced environment.
Commitment to maintaining Cogir’s quality, safety, and brand standards across all renovation projects.

Nice To Haves

A bachelor’s degree in Project Management, Construction Management, Facilities Management, Business Administration, or a related field is preferred, or an equivalent combination of experience and education is required.
Familiarity with Workday and procurement systems a plus.

Responsibilities

Collaborate with Executive Directors and General Contractors to define unit renovation scopes and communicate requirements to site teams.
Review and approve contractor quotes, Requests for Approval (RFAs), and invoices to ensure scope alignment and budget compliance.
Monitor contractor work and ensure suite turns are completed within 30 days.
Track and report on program spend and budget adherence.
Review Workday reports for renovations to ensure cost and scope compliance.
Issue communications to General Contractors regarding program updates and changes.
Deliver training on program standards to new Executive Directors and contractors.
Source, onboard, and manage contractor relationships while working with Procurement to explore possible new opportunities.
Build out a program for resident-occupied unit turns.
Ensure accurate and consistent financial tracking of renovation and refresh costs.
Maintain quality assurance and compliance with established program standards.
Develop and maintain standardized renovation schedules to align with occupancy needs and minimize downtime.
Coordinate closely with community leadership to prioritize unit turns based on market demand and resident move-in timelines.
Conduct regular site inspections to verify progress, resolve issues, and confirm adherence to Cogir’s specifications and safety standards.
Manage change orders, ensuring all scope modifications are properly documented, approved, and financially reconciled.
Partner with Finance to ensure timely coding, reconciliation, and reporting of all renovation-related invoices and expenses.
Collaborate with Procurement to evaluate and implement cost-saving opportunities in materials, finishes, and vendor contracts.
Liaison post-renovation walkthroughs with Executive Directors/General Contractors to validate quality, compliance, and readiness for occupancy.
Establish benchmarks and KPIs for renovation performance (cost per unit, average completion time, vendor performance scores).
Support Asset Management by providing regular reporting packages on unit renovation, progress, spend, and forecasted needs.
Develop and maintain training resources (guides, checklists, templates) to ensure consistency across communities and contractors.
Identify process inefficiencies and recommend continuous improvement initiatives to streamline suite turn programs.
Build collaborative relationships with residents and families during occupied-unit renovations to minimize disruption and maintain satisfaction.
Quality assurance and compliance with established program standards.