Facilities & Office Assistant

Money Group•San Juan, PR

About The Position

Money Group is looking for a Facilities and Office Assistant to support the day-to-day administrative and logistical operations of the office. This role plays an important part in creating a smooth, welcoming, and well-functioning office environment for employees and visitors alike. The Office Coordinator focuses on execution, coordination, and follow-through within established processes and under general direction. This role supports office operations, facilities coordination, and internal logistics, while escalating issues appropriately and working within defined guidelines and approvals. Among other responsibilities related to the position.

Requirements

Bachelor’s Degree in a relevant field, such as Office Systems Administration, Business Administration, Hospitality Management, or related fields.
1–3 years of experience in an office, administrative, customer service, hospitality, or coordination role.
Proficiency with Google Workspace (Google Suite), including Gmail, Google Calendar, Google Docs, Google Sheets, and shared drives.
Experience managing calendars, checklists, shared documents, and basic spreadsheets within Google Workspace.
English proficiency, written and verbal.

Responsibilities

Coordinate office supplies, snacks, and basic inventory tracking to ensure the office is well-stocked and organized.
Support facilities-related requests by submitting tickets, tracking progress, and following up with vendors as needed.
Assist with meeting room setup, visitor coordination, and office access logistics.
Manage incoming and outgoing mail, deliveries, and routine vendor communications.
Provide logistical support for internal events, including setup, checklists, and day-of coordination.
Maintain shared calendars, office documentation, and basic operational trackers.
Follow established procedures and escalate issues appropriately; does not independently negotiate contracts or approve expenses.
Support general administrative needs that contribute to a positive and efficient office experience.