Office Manager/Facilities Coordinator

Surge Staffing•Greer, SC

About The Position

This candidate will work closely with other departments to ensure smooth operations of the facility. Responsible for providing administrative support and managing day-to-day operations related to general affairs at the ILJIN AMERICA. The main role is to manage the office work environment and office products for all office and plants. JOB SUMMARY: The General Affairs Specialist will be a key member of the GA team and will work closely with other departments to ensure smooth operations of the facility. The General Affairs Specialist will be responsible for providing administrative support and managing day-to-day operations related to general affairs at the ILJIN AMERICA. The main role of the General Affairs Specialist is to manage the office work environment and office products for all office and plants.

Requirements

An ideal candidate will have experience in a generalist role in a manufacturing environment.
A keen understanding of the confidentiality of the position is essential to the success of the candidate.
An ability to work well and communicate well with all levels of management as well as production employees is essential.
Excellent written and oral communication skills, problem solving skills, detail oriented, and ability to perform multiple tasks simultaneously are ideal qualifications.
High school diploma or GED with 8 years of related experience
Proven interpersonal, communication, and time management skills
Proven experience with Microsoft Word, Excel, and PowerPoint
Good conceptual and analytical competences
Excellent interpersonal and customer service skills
Prolonged periods of sitting at a desk working on a computer
Must be able to lift up to 20 pounds when required
Korean (Required)
English (Required

Responsibilities

Submits requests for related expenses and monitors spending through use of SAP systems
Purchases supervise routine and non-routine office purchase such as and stationery, breakroom supplies and janitorial supplies; and make sure the stock is sufficient
Manage day-to-day operations related to general affairs at the factory, including facilities management, office management, vendor management, and general administrative duties as assigned
Manage vendor relationships, including sourcing new vendors, negotiating contracts, and overseeing vendor performance
Manage the schedule for visitors (visitor from other company or headquarter) such as make a reservation of hotel and rent car and preparing beverage or snacks
Maintain external service agreements to support production (printers, water coolers and uniforms etc.) and manage leased equipment
Responsible for implanting ISO14001 Environmental Standards and for maintaining those standards and all records associated. (Include annual EMS audits)
Plans and implements safety policies and procedures in compliance with local, state, and federal Occupational Safety and Health Administration (OSHA) rules and regulations
Manage & maintain all office assets & vehicle inventory listing, registration, renewals, and periodical service, rental, reimbursement, etc.
Provide administrative support as needed, including scheduling meetings, preparing reports, and managing correspondence