Facilities Mgr

City of Memphis•Memphis, TN

2d•Onsite

About The Position

Works under the direction of the Director of Library Services or other designated personnel to develop, implement and/or maintain, and evaluate a system-wide maintenance program for library facilities and vehicles. This program will provide effective response to the needs for routine and special maintenance activities and will be accomplished through the supervision of skilled maintenance and custodial employees and contracted services. Monitors and evaluates all mechanical apparatus and motor vehicles; inspects and evaluates work done by employees and contractors. Responsible for the continuous maintenance programs or liaison of the maintenance programs at all of the library locations. Assigns and monitors work, trains, orients, disciplines, and makes recommendations for hiring, promotion, discharge and work assignments for all facilities maintenance personnel. Implements systems and processes to complete routine and preventive maintenance activities in a timely fashion. Establishes appropriate priorities and documents processes and procedures to ensure system wide consistency of services. Manages and or coordinates contracted HVAC services for the system and custodial services for the branches. Responsible for the ground’s maintenance at all locations. Oversees relevant contracted services to include pest and termite control programs, monitors elevator and escalator services; schedules window-washing contracts; maintains parts manuals. Responds appropriately to emergency conditions and facilitates the implementation of emergency maintenance repairs. Coordinates restarting and operation of lighting and mechanical systems or their related controls after power failures and fire or emergency conditions with Electronic Services and Security. Purchases building maintenance supplies, machinery, and equipment by effectively utilizing the library purchasing and inventory process and procedures and PPM procedures. Initiates a bid process for equipment and services as required. Compiles various reports as required. Must stay abreast of federal, state and local building code regulations. The incumbent is responsible for compliance with the underwriter’s insurance group to ensure structural standards for the safety of staff and public. Must maintain all work and facilities in compliance with TOSHA standards and ensure ADA compliance. Must maintain an appropriate lock out and tag out program. Manages and schedules vehicle service for the fleet of buses and trucks. Functions as the contact person for the city in managing building risk management issues. Identifies major building improvements for the city CIP (Capitol Improvement Projects) budget. Identifies department needs and goals and makes recommendations for budget allocations. Assembles and analyzes proposals or bids, develops recommendations and submits them to the Director of Libraries. Performs work as a technician in areas of responsibility and expertise as necessary.

Requirements

Must stay abreast of federal, state and local building code regulations.
Must maintain all work and facilities in compliance with TOSHA standards and ensure ADA compliance.
Must maintain an appropriate lock out and tag out program.

Responsibilities

Develop, implement, and evaluate a system-wide maintenance program for library facilities and vehicles.
Supervise skilled maintenance and custodial employees and contracted services.
Monitor and evaluate all mechanical apparatus and motor vehicles.
Inspect and evaluate work done by employees and contractors.
Ensure continuous maintenance programs at all library locations.
Assign and monitor work, train, orient, discipline, and make recommendations for hiring, promotion, discharge, and work assignments for facilities maintenance personnel.
Implement systems and processes for routine and preventive maintenance activities.
Establish priorities and document processes and procedures for consistent service delivery.
Manage and coordinate contracted HVAC and custodial services.
Oversee grounds maintenance at all locations.
Oversee contracted services including pest and termite control, elevator and escalator services, and window-washing contracts.
Maintain parts manuals.
Respond to emergency conditions and facilitate emergency maintenance repairs.
Coordinate restarting and operation of lighting and mechanical systems after power failures or emergencies.
Purchase building maintenance supplies, machinery, and equipment.
Initiate bid processes for equipment and services.
Compile various reports.
Stay abreast of federal, state, and local building code regulations.
Ensure compliance with underwriter's insurance group for structural standards.
Maintain compliance with TOSHA standards and ensure ADA compliance.
Maintain an appropriate lock out and tag out program.
Manage and schedule vehicle service for the fleet of buses and trucks.
Act as the contact person for the city in managing building risk management issues.
Identify major building improvements for the city CIP budget.
Identify department needs and goals and make recommendations for budget allocations.
Assemble and analyze proposals or bids, develop recommendations, and submit them to the Director of Libraries.
Perform work as a technician in areas of responsibility and expertise as necessary.