Facilities Manager

Cushman & Wakefield•Chicago, IL

10d•Hybrid

About The Position

Results-driven Facilities Manager with experience overseeing the daily operations, maintenance, and performance of commercial facilities while ensuring a safe, efficient, and compliant work environment. Manage building systems, vendor relationships, preventive maintenance programs, budgets, and capital improvement projects to support operational excellence and client satisfaction. Coordinate with stakeholders to ensure compliance with health, safety, and environmental regulations, optimize facility performance, and deliver high-quality workplace services. Proven ability to lead cross-functional teams, negotiate service contracts, control operating costs, and implement continuous process improvements while maintaining exceptional customer service standards. Skilled in facility operations, project management, budget administration, CMMS systems, regulatory compliance, and vendor management. Job Description: The West Facility Manager (WFM) will: Supports the LFM with oversight of the facility(ies) for the assigned branch locations. Acts as back up to Lead Facility Manager in the absence of the LFM. Supervise and/or coordinate the operations of the Owner’s facility(ies) located in Chicago, IL. Maintain facility management corporate policies and records. Implement policies and procedures in accordance with Owner published directives, local codes/laws and procedures to ensure compliance. Coordinate personnel moves including the administration of the moving, adding or changing of the furniture to accommodate these moves. Initiate purchase requests, authorize expenditures and commitments that are within the limitations of delegated authority and process invoice payments. Administer all service contracts for locations assigned. Prepare bid specifications, solicit competitive bids and make recommendations regarding contracted services to the Owner. Administer and maintain work order requests, space management and preventative maintenance tracking systems. Supports the implementation and management of all maintenance programs relating to the interior and exterior conditions and appearance of the facilities. Administer and maintain work order requests, space management and preventative maintenance tracking systems. Assist with and implement, upon approval, annual budgets including necessary capital expenditures for the facility (ies). Coordinate all service providers and furniture and equipment with internal IT service support. Perform all duties in accordance with the shared beliefs and values of the Owner.

Requirements

A minimum of 5-7 years of commercial high-rise, campus environment, and/or property portfolio management experience required
Ability to read and understand construction specifications and blueprints
Proficient in understanding management agreements and contract language
Excellent computer and systems knowledge: Strong literacy in Microsoft Office Suite (MS Word, Excel and PowerPoint)
Strong discipline of financial management including financial tracking, budgeting and forecasting

Nice To Haves

Experience in leasing, construction, engineering and all facets of property operation and building management preferred
Experience with critical system environments desired
Experience in the development and implementation of programs to drive out cost inefficiencies preferred
CMMS/Work Order Management experience preferred
Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical training or certifications preferred
Knowledge of Financial Systems (Yardi a plus)
Skilled in Building Management Systems maintenance and monitoring

Responsibilities

Supports the LFM with oversight of the facility(ies) for the assigned branch locations.
Acts as back up to Lead Facility Manager in the absence of the LFM.
Supervise and/or coordinate the operations of the Owner’s facility(ies) located in Chicago, IL.
Maintain facility management corporate policies and records.
Implement policies and procedures in accordance with Owner published directives, local codes/laws and procedures to ensure compliance.
Coordinate personnel moves including the administration of the moving, adding or changing of the furniture to accommodate these moves.
Initiate purchase requests, authorize expenditures and commitments that are within the limitations of delegated authority and process invoice payments.
Administer all service contracts for locations assigned.
Prepare bid specifications, solicit competitive bids and make recommendations regarding contracted services to the Owner.
Administer and maintain work order requests, space management and preventative maintenance tracking systems.
Supports the implementation and management of all maintenance programs relating to the interior and exterior conditions and appearance of the facilities.
Assist with and implement, upon approval, annual budgets including necessary capital expenditures for the facility (ies).
Coordinate all service providers and furniture and equipment with internal IT service support.
Perform all duties in accordance with the shared beliefs and values of the Owner.