Facilities Manager

Mangrove Management Partners•Burlington, MA

38d•$90,000 - $120,000•Hybrid

About The Position

The Facilities Manager is responsible for overseeing the physical condition, maintenance, and operational efficiency of all company sites. This role requires regular site visits to assess facility needs, coordinate preventive and corrective maintenance programs, and ensure all systems and equipment remain safe, compliant, and fully operational. The ideal candidate is a hands-on problem solver with strong technical knowledge and vendor management skills. We are looking for someone who is adaptable, eager to grow with the role, and willing to take on new challenges as our facilities needs evolve.

Requirements

3–5 years of experience in facilities management, building operations, or a related field
Working knowledge of HVAC, plumbing, electrical, and general building systems
Experience managing vendors and service contracts
Familiarity with lease administration concepts including CAM reconciliations, rent escalations, and landlord-tenant obligations
Valid driver's license and willingness to travel to multiple sites regularly with potential to travel on short notice for time-sensitive situations
Strong organizational skills with the ability to manage multiple priorities simultaneously

Nice To Haves

Experience supporting or participating in new construction or tenant improvement projects preferred
Proficiency with facilities management software or CMMS (Computerized Maintenance Management System) a plus
Associate's or Bachelor's degree in Facilities Management, Engineering, or related field preferred; relevant certifications (CFM, FMP) a plus

Responsibilities

Serve as the primary point of contact for site-level facility concerns including emergency response to urgent issues
Conduct regular visits to all assigned locations to assess facility conditions (internal and external, as applicable), identify issues, and prioritize maintenance needs
Maintain detailed records of site conditions, maintenance history, and upcoming service schedules
Perform minor repairs and handiwork as needed
Schedule and oversee annual HVAC inspections, filter replacements, and preventive maintenance contracts
Coordinate emergency HVAC repairs and ensure timely resolution of climate control issues
Manage regular maintenance and inspections of other mechanical systems including generators, plumbing (e.g., fixtures, piping, water heaters, backflow preventers) and electrical systems (e.g., panels, lighting, outlet checks, code compliance)
Manage janitorial service contracts and ensure cleaning standards are met across all sites
Conduct periodic quality and recordkeeping audits and address deficiencies with service providers
Oversee specialty cleaning needs (carpet cleaning, pressure washing, post-construction cleanup, etc.)
Oversee landscaping and other property services as applicable (snow removal, etc.)
Source, vet, and manage relationships with contractors, service vendors, and suppliers
Obtain and compare bids for maintenance contracts and repair projects
Ensure all vendors carry appropriate licensing and insurance and comply with safety requirements
Assist in developing the annual facilities maintenance budget and track expenditures
Ensure facilities meet applicable building codes, fire safety regulations, ADA requirements, and OSHA standards
Maintain documentation for all inspections, permits, and compliance certifications
Maintain a centralized database of all facility leases, including key dates such as commencement, expiration, renewal options, and rent escalation schedules
Review lease terms to understand landlord vs. tenant maintenance responsibilities and ensure obligations are met on both sides
Serve as the primary liaison with landlords and property managers for day-to-day facility issues, lease administration, and dispute resolution
Support site development and exit processes, including condition assessments, punch lists, maintenance schedules, vendor contracts, as-built drawings, site handoff documents, and move-in/out requirements