Facilities Manager Full-Time

Episcopal SeniorLife Communities•Rochester, NY

11d•Onsite

About The Position

The Facility Manager is responsible for supervising the day-to-day planning and execution of the maintenance staff workload. This position monitors the condition of all of Valley Manor’s facilities and grounds not limited to the upkeep, repairs, renovation, of equipment and new construction.

Requirements

Bachelor's degree or technical equivalent.
Minimum 4 years of experience in facilities management, a comprehensive knowledge of facilities management practices, and demonstrated proficiency in project management.
Valid New York State Driver's license with a clean driving record.
Supervisory experience required.
Must have demonstrated managerial skills, including planning and budget management.
Strong organization and leadership skills.
Ability to work independently.
Ability to interact courteously and tactfully with staff, residents, family members, visitors, vendors, and the public.
Excellent verbal and written communications, networking, and presentation skills.
Excellent organizational skills and attention to detail
Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with basic accounting functions and related technology.

Responsibilities

Manage work orders submitted by staff through Q Ware. Prioritize and assign work to staff; audit all repairs to buildings, equipment or grounds that create potential hazards for residents and staff are addressed first.
Ensure the development of appropriate policies and procedures.
Monitor the condition of buildings, equipment, and grounds for Valley Manor.
Direct upkeep, repairs, renovations, and capital equipment purchases. Serves as the corporate liaison to the Director of Facilities Housing.
Negotiate and monitor operational and preventive maintenance contracts for all Valley Manor operations.
Provides support and technical assistance to all departments within the corporation.
Interact with subcontractors and outside vendors to ensure the coordination of services take place.
Schedule, coordinate and direct all building-related maintenance, renovation and construction projects, and monitor their performance to ensure objectives are met.
Develop and oversee the operations budget, short-term and strategic goals for the department and monitor performance.
Participate and support all organization wide initiatives through active coordination and implementation into division operations.
Oversee and direct the facility’s fire, safety and emergency preparation policies and processes.
Promote positive community relations and customer service in all aspects of performance.
Responsible for safety training and building safety issues record maintenance.
Participate and support Valley Manor special events and functions.
Lead staff and In-Service meetings as scheduled.
Manage departmental expenses, including payroll, and operating expenses to ensure monthly budgets are met.
Responsible for the recruitment, selection, orientation, performance management and on-going development of department staff.
Manage asbestos program designed for Valley Manor to include all licensing, physicals, testing, tracking as required.

Benefits

100% employer-paid medical insurance for High-Deductible Health Plan (HDHP) for single-subscribers.
Health Saving Accounts (HSA) with Weekly Employer Contributions.
Flexible Spending Accounts (FSA).
Dental insurance with orthodontist coverage.
401(K) with Company Match: 100% company match on the first 3% of your contributions.
Competitive Pay Rates.
Tuition Assistance.
ETO (Earned Time Off) plan that accrues on a weekly basis for use after 90 days of employment.
Six designated holidays and one floating holiday.
Voluntary benefits and insurances such as Short-Term Disability, Vision, Employee Assistance Program, and On-Site Workforce Success Coaches.