Facilities Manager - Irving, Texas
About The Position
The Facilities Manager oversees facility operations, maintenance, vendor relationships, compliance, and repair activities across PrimeSource’s U.S. distribution network. The role will serve as a central point of coordination between local site leaders, external contractors, and corporate stakeholders to ensure safe, compliant, and cost-effective facility operations. This role is critical to the operational excellence of PrimeSource’s nationwide footprint. As Facilities Manager, you will: ✓ directly influence operating efficiency across a large multi-site network ✓ build vendor, landlord, and landlord relationships ✓ own repair & maintenance strategy, spend, and compliance ✓ have visibility with field leadership, operations, finance, and supply chain This is an ideal opportunity for a facilities professional who enjoys hands-on problem solving, ownership, and building scalable processes in a growing organization.
Requirements
- Minimum 3 years of experience in Facilities Management required (multi-site preferred)
- Strong working knowledge of facilities operations, including building mechanical, plumbing, electrical, HVAC, fire suppression, and life safety systems
- Familiarity with lease language and vendor/service contract terms
- Strong computer skills: Microsoft Office Suite required; MS Project preferred
- Excellent organization, prioritization, and vendor management skills
- Strong judgment and ability to respond appropriately in urgent or emergency situations
- Knowledge of relevant building safety, security, and environmental regulations
- Valid driver’s license for travel
Nice To Haves
- Experience with facilities management software (CMMS) a plus
- Facilities management certification (CFM, FMP, IFMA, etc.) is a plus
Responsibilities
- Coordinate preventive and reactive maintenance for HVAC, fire/life safety, alarms, security systems, docks/doors, fencing, gates, and other critical building infrastructure
- Build and manage strong relationships with vendors, service providers, and landlords
- Conduct routine inspections and assess facility needs for repairs, replacements, or upgrades
- Support site managers across the U.S. with operational facility requests and issue resolution
- Monitor facility-related activities including waste & recycling, landscaping, asphalt/concrete repairs, dock & door repairs, structural damage, and core safety/maintenance areas
- Track facility expenses, participate in annual budget development, and monitor spend variances
- Follow procurement procedures including securing quotes, establishing new vendors, and supporting approval workflows
- Maintain a centralized work order system for preventive and corrective maintenance across all sites
- Conduct market research to evaluate vendors for cost, service levels, and operational impact
- Maintain updated records of vendor W-9s, COIs, insurance coverage, and invoices
- Ensure compliance with life safety and building safety regulations
- Maintain up-to-date contact lists for landlords, utility providers, and vendors
- Perform occasional on-site visits to supervise projects or major repair activities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
