Facilities Manager - Abington

Jefferson Health Plans•Abington, MA

37d•Onsite

About The Position

The Facilities Manager is responsible for managing, planning, scheduling, coordinating, and directly supporting the administration of proper compliance for operations and maintenance. This role has direct responsibility for all peripheral facilities craft services of "satellite" or affiliated facilities under the Facilities Department but not staffed by TJU Facilities personnel. The Manager ensures the Hospital & facilities overall condition and appearance are maintained professionally. The Manager has a support role in the development and management of operating budgets for all departments and costs associated within areas of responsibility. They manage staffing schedules to ensure coverage of critical events as well as everyday operations support staffing. The role supports the Departmental Administration in the identification and management of budgets (both operating and capital) and ensures quality control for departmental responsibilities. The Manager has a support role in the administrative and professional responsibility for the safe and efficient function and operation of all Hospital buildings, equipment, systems and grounds. Additionally, the Manager supports the Departmental Senior Director and Directors with relationships and routine interactions between the institution and the various outside regulatory agencies providing oversight to the institutions activities (TJC, PA Dept. of Health, City L&I, etc.).

Requirements

HS/GED/Trade School Required.
4 years of Maintenance Supervision experience in a medium to highly regulated or technical field.
Prior experience in Healthcare Facilities Management or equivalent industry (collective bargaining experience preferred).
MS Office, MS PowerPoint, budgeting and financial programs, and CMMS.
Demonstrated ability to lead a diverse team of Facilities professional and skilled craftspeople work well in a both a collaborative as well as independent work assignments.
Demonstrated ability to motivate others and drive performance either with or without direct authority.
Demonstrated ability to manage multi-million dollar operational and capital budgets to targets and make informed decisions relative to prioritization of work, based on business needs and available funding.
Excellent organizational skills and interpersonal communications (speaking, written and electronic).

Nice To Haves

Bachelor’s degree in Engineering or related field preferred.
ASHE CHFM, certification preferred.
MS Project, helpful.

Responsibilities

Develops and demonstrates a working understanding of client needs (patients/clinical units/research, etc.) and supports the Facilities department in minimizing organizational risk.
Provides knowledge based support to drive continuing compliance, service level improvement, added value to patient care environment and satisfaction, minimized business impact of operational interruptions, and financial responsibility for requested service levels.
Manages multiple priorities and adjusts as these needs change.
Provides direct support to the hospital through close coordination.
Conducts regular evaluations of clinical areas, research labs, and support departments to ensure that client needs are met.
Monitors overall condition of all buildings systems related to academic, healthcare and research missions of the institution including all systems, equipment and grounds for safety and efficiency.
Monitors and maintains compliance with state and local codes, TJC compliance and insurance compliance, and through periodic and documented inspections.
Works in support of the AVP, Senior Director, Directors of Operations and with all Facilities staff, ensuring compliance with all requirements of regulatory agencies including continuous readiness for TJC, PADOH, and all other regulatory site visits.
Meets with appropriate TJC, state, local, and all other survey and inspection personnel referred by Administration to review surveys and corrective responses.
Reports to the Directors of Operations and Compliance on presence and results of all such inspections and surveys with any requirements or recommendations for corrective action.
Participates in the planning of future development of physical facilities and systems.
Develops, reviews and recommends approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and/or outside contractors.
Responsible for readiness, functioning and maintenance of all Hospital life safety systems (fire alarms, sprinkler systems, emergency generators, etc.).
Delegates routine repair and maintenance of systems to Supervisors and contracts for periodic inspection and special maintenance of detection and control systems.
Supports and optimizes the use of the Work Order / Preventive Maintenance system to meeting the need of the institution to provide a meaningful management tool for all levels of FM management as well as efficiently schedule and distribute the workload.
Ensures the Work Order / Preventive Maintenance system connects with the end user providing a user friendly means to report problems or needs and provide status feedback throughout the process.
Uses Work Order / Preventive Maintenance system reports for clients to provide feedback from which actions can be taken to improve outcomes both within and outside of the FM department.
Responsible for Human Resource related issues of direct and indirect staff including employment, termination, suspension, training, grievances and promotions.
Develops work schedules and assignments for personnel.
Supports the negotiation, application and management of the collective bargaining agreement between Jefferson and the Teamsters Union (Facilities Services).
Assumes a leadership role in safety and the prevention of injury.
Understands emergency procedures and demonstrates appropriate response.
Involves staff in the identification of system issues and development of corrective actions.
Educates, involves and supports staff in error/event reporting.
Problem identification, problem resolution, and compliance with all licensing/regulatory bodies, as applicable.
Interacts with co-workers, visitors, and other staff consistent with the iSCORE values of Jefferson.

Benefits

medical (including prescription)
supplemental insurance
dental
vision
life and AD&D insurance
short- and long-term disability
flexible spending accounts
retirement plans
tuition assistance
voluntary benefits
tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.