Facilities Manager

Rondo Energy • Alameda, CA

8h • Onsite

About The Position

The Facilities Manager is responsible for the overall operation, maintenance, and continuous improvement of our Bay Area Pilot Manufacturing Facility. This is a hands-on, ownership-oriented role critical to the safe, efficient, and reliable functioning of our site. The ideal candidate is a resourceful problem-solver who thrives in a fast-paced startup environment and can manage multiple workstreams simultaneously — from negotiating with our landlord to overseeing complex infrastructure projects.

Requirements

• 5+ years of experience in facilities management, preferably in a manufacturing, R&D, or industrial environment
• Demonstrated experience managing facility improvement and construction projects with external contractors
• Working knowledge of building systems including electrical, plumbing, HVAC, and fire/life safety
• Experience managing service vendor relationships and negotiating service contracts
• Strong organizational skills with the ability to manage multiple concurrent projects and priorities
• Excellent written and verbal communication skills; comfortable interfacing with landlords, contractors, and internal leadership
• Self-starter with a high degree of ownership and accountability — comfortable operating with minimal oversight
• Proficient in standard productivity tools (Microsoft Office, project tracking tools)
• Experience managing and tracking facility budgets and expenses

Nice To Haves

• Forklift certification (or willingness to obtain); experience operating forklifts and other material-handling equipment
• Experience in a startup or early-stage company environment
• Familiarity with California building codes, permits, and regulatory requirements
• Background in EHS compliance and safety program management
• Prior experience supporting pilot manufacturing or R&D facilities
• OSHA 10 or OSHA 30 certification

Responsibilities

• Serve as the primary point of contact and owner for all aspects of the Bay Area Pilot Facility
• Maintain a safe, clean, and well-organized work environment in compliance with applicable local, state, and federal regulations
• Develop and manage a preventive maintenance schedule for all facility systems including HVAC, electrical, plumbing, fire suppression, and security
• Maintain accurate records of facility assets, maintenance history, vendor contracts, and compliance documentation
• Proactively identify and address facility risks before they become operational issues
• Serve as the primary liaison with the building landlord and property management team
• Ensure all lease obligations are met, including timely payment of rent and associated facility-related bills (utilities, janitorial services, etc.)
• Review and reconcile facility invoices and expense reports; flag discrepancies and manage within budget
• Track and manage lease terms, renewal options, and any CAM (Common Area Maintenance) reconciliations
• Coordinate with Rondo management to ensure proper budget tracking and forecasting for all facility-related costs
• Plan, scope, and manage facility improvement projects including utilities routing (electrical, gas, compressed air, data), equipment installation, and space build-outs
• Source, vet, and manage contractors and subcontractors; obtain competitive bids and ensure work is completed on time and on budget
• Develop scopes of work, manage project timelines, and communicate progress to internal stakeholders
• Coordinate with internal engineering and operations teams to ensure facility infrastructure meets current and future manufacturing needs
• Oversee permitting processes and ensure all construction/installation work meets applicable building codes and safety standards
• Identify, onboard, and manage service vendors including janitorial/cleaning crews, licensed plumbers, electricians, HVAC technicians, pest control, and general maintenance contractors
• Establish and maintain preferred vendor lists with negotiated service agreements and SLAs
• Provide feedback to service providers and resolve any issues promptly
• Build and maintain strong relationships with key vendors to ensure priority response times and favorable pricing
• Source and procure office furniture, general shop equipment, and other facility supplies to support space build-outs and reconfigurations
• Collaborate with team leads and operations staff to understand evolving space needs and proactively plan for changes
• Manage inventory of facility supplies, consumables, and janitorial/safety stock
• Coordinate moves, adds, and changes (MAC) within the facility with minimal disruption to operations
• Partner with Rondo EHS to own the facility’s EHS (Environmental, Health & Safety) compliance program, including emergency action plans, fire safety, and hazardous materials management
• Ensure all required inspections, certifications, and permits are current (fire extinguishers, sprinkler systems, first aid, etc.)
• Partner with Rondo EHS to maintain and regularly update the facility’s safety data sheets (SDS) library
• Conduct regular facility walkthroughs to identify and remediate safety hazards
• Act as the facility’s point of contact for emergency situations and coordinate with emergency services as needed
• Manage facility access control systems including key cards, alarm codes, and security cameras
• Maintain and update access rosters in coordination with HR and Operations
• Serve as the primary contact for the building security and alarm monitoring services

Benefits

• Comprehensive Medical Benefits
• Dental & Vision Benefits
• Life Insurance and ADD
• Up to 13 paid holidays per year, in addition to a company week-long holiday in December
• Flexible time off policy
• Catered lunches on-site
• 401(k) plan with company match
• Equity compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed