Facilities Manager

Catholic Diocese Of Fort Worth•Flower Mound, TX

45d•Onsite

About The Position

The Facility Manager is responsible for the efficient, effective, and safe maintenance, renovation, operation, and security of the parish equipment, grounds, and facilities, including rectories. The Facility Manager manages life safety systems, alarm systems, energy management systems, and the event scheduling. The Facilities Manager directs, oversees, and participates in major projects, maintaining, and improving the physical plant and grounds.

Requirements

Ability to safely handle drill motor and all hand tools.
Ability to repair minor equipment, change filters on all AHU and AC equipment, replace all lamps and ballasts in lighting fixtures
Must be able to read and understand blueprints
College degree or appropriate certifications in maintenance/engineering or equivalent experience
Previous supervisory experience
Knowledge of maintenance in the fields of carpentry, electrical work, cement work, plumbing, sanitation, mechanics, security, air conditioning, grounds maintenance and janitorial care.
Ability to communicate effectively.
Ability to prepare and implement budgets.
Familiarity with church and school environments.
Active member of a Roman Catholic parish faith community
Knowledge of various electrical, mechanical, plumbing, HVAC, life safety, and building systems
Ability to diagnose and perform minor mechanical repairs
Good mechanical aptitude and familiar with construction
Working knowledge of Microsoft Office (Word, Excel, Outlook), building energy management systems and event scheduling systems, office practices, record keeping techniques, file practices
Knowledge of cleaning/janitorial equipment and supplies and their safe use and storage
Excellent communication skills and ability to clearly express or exchange ideas by means of the spoken word. Must be personable and able to converse intelligently and work effectively with contractors, parishioners, and staff.
Ability to effectively lead and coordinate the activities of staff, contractors, and volunteers
Ability to honor and maintain confidentiality
Ability to self-motivate, manage responsibilities, and work independently
Ability to organize, prioritize, and utilize effective time-management techniques.
Positive attitude, personable, ability to work effectively with all types of people
Skill in critical thinking and planning
Ability to work flexible hours and address emergency calls, including weekends and evenings on an as-needed basis. Ability to work in various climate conditions.
Must have a valid driver’s license and auto insurance meeting diocesan minimum requirements and the ability to use one’s personal vehicle for business travel.

Responsibilities

Recruit, train, develop and manage maintenance staff.
Ensure that both personal and staff schedules meet the parish’s essential daily needs, including full coverage for all liturgical celebrations, holidays, Sunday Mass times and parish wide events. Coordinate the opening/closing of the parish facilities.
Ensure the integrity and operation of the mechanical and cosmetic aspects of the parish properties are intact and always properly functioning.
Plans, coordinates, and maintains all electrical, mechanical, plumbing, audio visual, lighting and security and HVAC systems with ongoing preventative maintenance programs and upgrades. Ensure daily, weekly, monthly and annual inspections (including necessary corrections) are accomplished and documented.
Ensure all maintenance activities meet regulatory, safety, and health standards including but not limited to lighting, fire and safety equipment.
Guides and supervises the management of parish grounds, buildings, and systems.
Instructs maintenance staff on safety standards, new maintenance procedures, practices & materials.
Proper recruitment, vetting, administrative management, and oversight of all facilities-related volunteers.
Serve as the first point of contact for all facility management projects. Obtains bids and contracts for work not performed by staff. Consult with pastor and decide which bid would best benefit the property.
Coordinate, manage, monitor, and oversee contracted services for security, groundskeeping, pest control, custodial, and any other maintenance or installation services for the church and rectories to ensure facilities and rectories are properly maintained. Supervise all contractors on property, including custodial workers. Ensure vendor service quality is professional and contract terms are fulfilled. Ensure all projects are satisfactorily completed before submitting payment requests.
Ensure facilities are always secure and safe. Inspect all areas of the facility, parking lots, and grounds daily. Identify and address safety issues. Ensure fire exits and evacuation procedures are properly documented and displayed. Know and understand these exits and procedures. Manage the assignment of keys and key fobs to the facility.
Alert staff of any construction, alarm testing, or contractors on property
Work with staff to schedule construction, repairs, etc. to minimize impact on daily operations.
Dealing with emergencies as they arise. Respond to facility alarms, alerts, and system failures. Determine the most expedient methods of contacting police, fire and other protective services. Serve as emergency contact for these services and other facility emergencies. Maintain list of emergency contacts.
Responsible for property and event security: Institutes, maintains, promulgates, and enforces security policies and procedures in accordance with diocesan policy and law. Coordinates event security 30 days prior to scheduled events. Coordinates event security within 3 days of initial notice of applicable short notice/unscheduled events.
Coordinates proper maintenance, and accessibility of all fire prevention and suppression equipment and EMS/EMT equipment
Complete minor repairs needed on the electrical, mechanical, and plumbing. Complete minor repairs including but not limited to doors, ceiling tiles, furniture, fixtures, minor equipment, and small appliances.
Maintain a file system for contracts, projects, inventory, blueprints, vendor information, warranties, and service schedules. Ensure insurance certificates for service providers and users of the facility are current, meet diocesan requirements, and are kept on file. File all necessary documents for insurance claim purposes.
Preparation and security of the building and systems for anticipated weather events (cold weather events, ice/snow, heavy rain, heavy winds, etc.).
Develop and oversee standardized procedures for staff to promptly submit maintenance and emergency requests, including documentation, tracking, response benchmarks, and supervisory review to ensure accountability and timely resolution.
Facilitate event scheduling system (oversees the use of the system). Prepare facilities for scheduled events before 7:15 am (6:00 am on Saturdays). This includes but is not limited to ensuring rooms are unlocked, set up, and the air temperature is suitable for the duration of scheduled events. Be familiar with the weekly schedule and who will be using the facility.
Plan and develop the budget for the facility on a timely basis, working with the business manager and pastor. Monitor and manage expenses throughout the year. Ensure all invoices are checked against the contracts and orders and turned into the Business Manager on a timely basis. Maintain and purchase an adequate inventory of custodial, maintenance, and operational supplies and furnishings. Purchase and rent equipment as needed. Keep updated inventory list and video of church, rectories, furniture, equipment, mechanical and maintenance areas.
Additional duties as assigned