Facilities Manager, Aggarwal Hall

University Of Virginia•Charlottesville, VA

12d•$75,000 - $85,000•Onsite

About The Position

The Facilities Manager is responsible for the day-to-day operational readiness of Aggarwal Hall, the Alumni Association's new 50,000-square-foot facility. This role owns the building systems oversight, vendor and contractor coordination, safety and compliance standards, space readiness across daily operations including the full calendar of events hosted in the building. Working closely with the Hospitality & Experiences team, this position ensures Aggarwal Hall is consistently well-maintained, safe, and a welcoming home for alumni, staff, and guests.

Requirements

Minimum 3–5+ years of experience in facilities management, building operations, or a related field, ideally within a hospitality, event, or public-facing venue.
Working knowledge of building systems (HVAC, electrical, plumbing, etc.) and applicable safety and compliance codes.
Experience managing vendor and contractor relationships required.
Operational discipline and follow-through
Problem-solving under time pressure
Vendor and contractor management
Safety and compliance orientation
Cross-functional collaboration
Service orientation

Nice To Haves

Bachelor's degree preferred; equivalent facilities management experience may be considered in lieu of a degree.
Facilities management certification (such as CFM or FMP) preferred but not required.

Responsibilities

Oversee daily building operations, including HVAC, electrical, plumbing, and life-safety systems, coordinating preventive maintenance schedules to minimize disruption.
Conduct regular facility walkthroughs to identify and resolve maintenance issues before they affect building infrastructure, events or daily operations.
Maintain accurate records of building systems, warranties, service contracts, and maintenance history.
Manage furniture, fixtures, and equipment inventory, including setup and reconfiguration needs across event and non-event spaces.
Solicit, evaluate, and manage relationships with custodial, maintenance, security, and trades vendors, ensuring service levels and contract terms are met.
Coordinate vendor scheduling around the building's event calendar to avoid conflicts with alumni programming and hospitality operations.
Review and approve vendor invoices, track facilities-related spending against budget, and flag budget variances for review with the CFO.
Maintain compliance with fire, life-safety, ADA, and building code requirements, including required inspections and certifications.
Develop and maintain emergency procedures for the building, including coordination with campus and local emergency services as needed.
Serve as the primary point of contact for building-related risk issues, escalating significant concerns to the CFO promptly.
Maintain security protocols for the building, including access control systems, keys/credentials, and after-hours coverage.
Partner with internal and external event coordinators and clients to ensure spaces are set, clean, and functioning ahead of scheduled events.
Coordinate facilities coverage as needed for evening and weekend events, ensuring building systems and staffing align with the event calendar.
Support donor recognition displays and building signage, coordinating installation and maintenance logistics.
Troubleshoot and resolve facilities issues that arise during live events, minimizing disruption to guest experience.
Maintain the facilities budget, capital planning notes, and maintenance logs.
Compile periodic reports on building performance, open maintenance items, and vendor performance.
Support preparation of materials related to building operations for the board and leadership reporting as needed.