Facilities Management Specialist

Metropolitan Community College (Kansas City)•Omaha, NE

12d•$18

About The Position

The Specialist provides clerical support for the department and assists with walk-in traffic. Processes incoming work orders; creating the tickets and maintaining the database. Generates weekly work schedules and manages department supply orders.

Requirements

Knowledge of technical terminology utilized in a facilities organization.
Knowledge of standard office procedures and equipment.
Knowledge of College-supported software and computer systems. (MS Office, Colleague, etc.)
Proficient keyboard typing skills.
Skill in organization and prioritization.
Excellent grammar, spelling, punctuation, and letter composition skills.
Ability to communicate in a courteous and professional manner.
Ability to pay close attention to detail.
Ability to manage multiple tasks.
Ability to maintain confidentiality.
Ability to work with numbers related to statistics and data, including skill in 10-key calculation.
Ability to move up to 10 lbs on occasion.
Ability to effectively work and interact with various ethnicities and cultures.
Associate’s degree.
Two (2) years of full-time related work experience.
Equivalent combination of education and related work experience will be considered.
Valid driver’s license with insurability to operate College vehicles.
Must pass background check.

Responsibilities

Answers the department’s main phone line and dispatches staff to address issues as needed.
Assists walk-in traffic.
Processes incoming work orders: sets-up requests, enters necessary information into the system and maintains software database.
Monitors vehicle requests: scheduling, securing a travel authorization number and providing confirmation to requestor.
Generates and distributes weekly work schedule for the trades, maintenance, grounds and custodial staff.
Processes fuel receipts.
Maintains various lists for the department (phone extensions, employee, vehicle, etc.)
Processes vehicle maintenance/repair sheets.
Enters vehicle usage mileage forms and collaborates with the Business Office to process chargebacks.
Provides necessary documentation for grant purposes.
Performs a variety of clerical duties to include but not limited to: overseeing two-way radio communication with staff, typing, filing, ordering supplies, and drafting correspondence.
Distributes petty cash and maintains appropriate records for the Business office.
Coordinates with Facilities staff to schedule the emptying of dumpsters, ordering fuel, and address full shred bins.
Serves as backup for the Facilities Management Associate as needed.
Consistently and dependably attends work, activities, and functions as scheduled or assigned.