Facilities Maintenance Supervisor

City of Saratoga Springs•Saratoga Springs, UT

10d•Onsite

About The Position

The City of Saratoga Springs is hiring a full-time Facilities Maintenance Supervisor. This employee is responsible for the maintenance and upkeep of City buildings. They will oversee the ongoing custodial & maintenance to ensure that facilities are clean, safe, attractive, and secure. Will direct and supervise the day-to-day operations of the Facilities Maintenance Technicians, Facilities Custodians, and other outside vendors as assigned. Works under the direction of the Office & Facilities Administrator. All employees are also under the general supervision of the City Manager.

Requirements

A High School Diploma or GED equivalent
Must have eight (8) years of experience working in custodial fields, building maintenance, construction, or a related field, a minimum of four (4) years of previous experience as a crew lead or front-line supervisor.
Must possess a valid Utah Driver license
Demonstrate the ability to follow City policies and procedures
Must have a thorough knowledge of work hazards, safety procedures, and public safety matters
Knowledge of industrial cleaning/custodial duties, cleaning methods, and supplies
Journey level knowledge of commercial maintenance with working knowledge of electrical, plumbing, carpentry, HVAC, drywall repair, and painting
Able to correctly identify and source compatible parts and materials
Ability to direct and work with facilities employees, as well as work with other City staff
Develop and maintain effective working relationships with others (i.e. employees, volunteers, and the general public)
Must have excellent communications skills (both written and oral) to direct employees, coordinate with other departments, answer public inquiries and enforce City facilities rules
Receive, deliver, and explain oral and written instructions
Communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions
Be approachable by the public, other City staff, elected officials, and appointed official, must be able to communicate effectively with the public under potentially adverse circumstances and to work well with others
Writing ability to write correspondence, memos to employees, and schedules
Must have ability to plan, schedule, and review the work and performance of others in a manner conducive to proficient performance and high morale
Assist in establishing an effective working relationships including an atmosphere of trust, mutual respect, and cooperation
Develop, maintain, and manage a team to achieve goals, projects deadlines and objectives, scheduling and control
Exercise initiative and sound judgement and react resourcefully under varying stressful situations
Prioritize a complex set of work objectives, maintain several concurrent projects and responsibilities
Utilize computers and other electronic devices to maintain records, utilize task lists, and monitor messages while doing other work
Utitlize Microsoft office (Word, Excel, Outlook, and Teams) and specialty software (CityWorks)
Skill in record keeping principles and practices
Ability to assess risks and hazards and make effective and timely recommendations for action and correction
Use all tools and operate all equipment, properly and safely, necessary to perform work of the position including climbing ladders and balancing without assistance
Maintain a safe and clean environment
Adhere to, and ensure all subordinates adhere to, all City guidelines, best practices, and comply with OSHA mandates
Work in both an office environment as well as outside in the field
Interpret plans and specifications
Physical strength and ability to perform moderate to heavy manual labor for extended periods under dirty and uncomfortable conditions and in all types of weather, as necessary
Concentrate on the completion of assigned tasks accurately, and accomplish the completion of duties in a timely manner
Take initiative and apply considerable ingenuity and practical knowledge to interpret and resolve new, unusual, or particularly troublesome situations
Reading ability to read and interpret technical journals, manuals and other materials pertaining to facility maintenance, equipment, systems and repair
Work independently and to complete daily activities according to the work schedule
Flexibility to be available for emergency call-outs during off time
Enthusiastic, driven, hard-working, and approachable by citizens, staff and council
Exercise sound and good judgment at all times, but especially in emergency situations

Nice To Haves

Preference may be given to applicants with trade school or specialty experience.

Responsibilities

Provides front-line supervision to assigned individuals, including training, identifying priorities, schedules work, monitors work progress, and monitors employee performance for accuracy and effectiveness
Manage all repairs, maintenance, inspections, upkeep, and installations at City facilities
Will troubleshoot equipment and components in City buildings by utilizing multiple craft skills, including but not limited to, plumbing, electrical, HVAC, and carpentry
Oversees and may perform cleaning services such as vacuuming, sweeping, mopping, emptying trash containers, dusting furniture, walls, machines, and equipment, cleaning interior windows, cleaning and sanitizing bathrooms, locker rooms, kitchens, and break rooms, polishing fixtures, filling dispensers, and one-time major cleaning projects
Oversees and performs building maintenance and repairs including, but not limited to, lighting, lamp replacement, switches, painting, drywall, carpentry, windows, doors, electrical, equipment and appliances, and plumbing (including sinks, toilets, ice machines, and drinking fountains), tables, HVAC, and walls
Oversee and perform preventative maintenance to ensure functionality, safety, and code compliance, while maintaining an aesthetic appearance in City buildings
Oversee building maintenance and repair work performed by outside vendors
Document, review, work with employees to take corrective action and report violations of policies, procedures, and guidelines
Document, review, and report all work-related safety incidents, including near misses
Keeps accurate records of work performed, inventory used, and requirements for upcoming projects
Inform and work with Facilities Administrator in the acquisitions of tools, supplies, and other equipment needed for cleaning, repair, and maintenance projects
Utilize CityWorks Management/Work Order system, using mobile phone or tablet, to track open work orders, track and assign other employees' work and to record facilities repair & maintenance history
Create, oversee and perform processes designed to keep work flowing in a cost-effective manner
Assists with the dissemination of information to other City Personnel and impacted parties on assigned projects
Direct, set up, and prepares buildings for large special events, both public & private, where heavy lifting, tools, or heavy equipment are required
Will be required to work outside of regular business hours as needed and may be required for emergency cleanup and repairs or scheduled maintenance work
Assist with snow removal, during inclement weather, at City Facilities
May assist with tracking, scheduling, and overseeing maintenance and repair of the Administrative department's vehicles
Performs other duties as assigned

Benefits

Several health insurance options (one of which has a $0.00 employee premium payroll deduction with Wellness program participation)
Dental insurance
Life and long-term disability insurances
An EAP (including mental health short-term counseling services) for the whole family
A free Teledoc program for the whole family
Monetary incentives for wellness program participation
A HSA (health savings account) with an Employer match
Option to elect to add on Vision, Accident, Hospital, Critical Illness, additional Life Insurance coverage, and FSAs (flexible spending accounts)
Utah Public Retirement System (pension)
6.2% of salary into a 401(k) retirement plan
120 hours of paid time off (PTO) accrued annually
40 hours of short-term medical accrued annually
11 holidays annually