Facilities & Maintenance Manager

North Florida Surgeons, P.A.•Fort Walton Beach, FL

19h•Onsite

About The Position

The Facilities & Maintenance Manager oversees maintenance, appearance, safety, and efficient operation of Orthopaedic Associates’ medical office facilities. The position supports approximately three to four locations totaling approximately 60,000–80,000 square feet of medical office space. This is a hands-on role involving preventive maintenance, routine repairs, coordination of outside contractors and vendors, janitorial and landscaping services, facility supplies, and efforts to ensure safe, professional, clean, and functional facilities for patients, providers, and employees. The manager independently performs routine repairs and determines when specialized or licensed contractors are needed. The role includes inspecting facilities and grounds, maintaining building systems and equipment, coordinating vendors and required inspections, maintaining compliance and service records, managing supplies, and assisting with operating budgets, capital planning, and facility projects. The position works across multiple locations in Northwest Florida and coordinates with clinical leadership when facility work could affect patient-care areas or clinical operations.

Requirements

High school diploma or equivalent.
Minimum of 3–5 years of experience in commercial building maintenance, facilities management, property maintenance, construction, or a related field.
Demonstrated ability to perform routine building repairs and general maintenance.
Working knowledge of HVAC, plumbing, electrical, carpentry, and general building systems.
Experience coordinating outside contractors and service vendors.
Strong organizational and problem-solving skills.
Ability to prioritize multiple facility issues across several locations.
Basic computer proficiency, including email, spreadsheets, electronic work-order systems, and vendor documentation.
Valid driver's license and reliable transportation for travel between OA locations.
Ability to regularly walk and inspect facilities and grounds.
Ability to climb ladders and work in mechanical and maintenance areas.
Ability to bend, kneel, reach, and work in confined areas as necessary.
Ability to lift and carry up to 50 pounds.
Ability to safely use common hand and power tools.
Ability to travel regularly between OA locations.

Nice To Haves

Previous experience supporting healthcare, medical office, commercial office, or other regulated facilities.
Experience managing multiple locations.
Experience developing preventive maintenance programs.
OSHA, facilities management, HVAC, electrical, construction, or other relevant training or certifications.
Experience with budgeting, vendor negotiations, and capital planning.

Responsibilities

Inspect facilities and identify maintenance, repair, safety, and appearance issues.
Perform routine repairs and general handyman work, including basic plumbing, electrical, carpentry, painting, drywall, furniture, doors, and hardware repairs within qualifications.
Troubleshoot facility issues, determine whether work can be completed internally, and assign other work to outside contractors as needed.
Respond to work orders and service requests, coordinate emergency repairs, and maintain appropriate tools, equipment, and supplies.
Develop and maintain preventive maintenance schedules for facilities and building systems.
Track and document inspections, maintenance, warranties, repairs, and equipment service histories; coordinate required inspections and vendor maintenance.
Identify aging equipment and systems and assist leadership with replacement and capital expenditure planning.
Serve as the primary point of contact for facility vendors and contractors; coordinate and oversee janitorial, landscaping, and exterior maintenance services.
Monitor vendor performance, obtain competitive quotes when appropriate, recommend vendors and service agreements, review invoices for accuracy, and maintain vendor and contract records.
Monitor and order janitorial, paper, restroom, and general facility supplies; maintain appropriate inventory and organized storage areas.
Address cleanliness concerns with janitorial vendors and OA leadership.
Inspect parking lots, sidewalks, landscaping, exterior lighting, signage, roofs, building exteriors, and common areas; coordinate exterior services and correct safety hazards.
Assist with facility compliance related to OSHA, fire, building, accessibility, and life-safety requirements; coordinate inspections and maintain compliance documentation.
Report significant safety, environmental, or regulatory concerns to leadership and coordinate with clinical leadership when work may affect patient-care areas or clinical operations.
Assist leadership in developing operating and capital budgets, track expenses, seek cost-saving opportunities, obtain bids, and help prepare capital replacement plans.
Recommend repair-versus-replacement decisions using cost, condition, reliability, and expected useful life.
Assist with minor renovation, relocation, furniture, signage, and improvement projects; coordinate contractors, monitor schedules, communicate disruptions, and prepare facilities for equipment, departments, or clinical services.
Travel regularly between OA locations.
Meet performance expectations for preventive maintenance completion, work-order response, facility appearance, vendor accountability, budget management, accurate records, and early identification of issues that could disrupt clinical operations.