Facilities Maintenance Assistant

Vancouver Coastal Health•Richmond, BC

About The Position

Processes work/maintenance orders and coordinates the workflow of office activities for the department by screening and prioritizing items for the attention of the Manager, Facilities Operations or designate and performs other related clerical and secretarial functions for the department; updates information into the departmental maintenance management database and compiles regular reports for decision-making purposes; performs timekeeping, processes vacation requests, types technical and non-technical materials using various software applications and arranges meetings; documents meeting minutes, maintains departmental stationary and supplies levels and performs a variety of other clerical duties, as required.

Requirements

Grade 12
Graduation from a recognized secretarial program
Three (3) years’ recent, related experience or an equivalent combination of education, training and experience
Ability to keyboard at 50 w.p.m.
Ability to communicate effectively both verbally and in writing
Ability to deal with others effectively
Physical ability to carry out the duties of the position
Ability to organize work
Ability to operate related equipment

Responsibilities

Processes work/maintenance orders
Coordinates the workflow of office activities for the department
Screens and prioritizes items for the attention of the Manager, Facilities Operations or designate
Performs other related clerical and secretarial functions for the department
Updates information into the departmental maintenance management database
Compiles regular reports for decision-making purposes
Performs timekeeping
Processes vacation requests
Types technical and non-technical materials using various software applications
Arranges meetings
Documents meeting minutes
Maintains departmental stationary and supplies levels
Performs a variety of other clerical duties, as required