Facilities Documentation Associate

Florida Atlantic University • Boca Raton, FL

7d • $60,000 - $65,000 • Onsite

About The Position

Florida Atlantic University is seeking a Facilities Documentation Associate in Boca Raton, Florida. Reporting to the GIS & Space Data Specialist, this technical paraprofessional supports facilities and infrastructure mapping and documentation across all University campuses and sites. The role interprets, captures, and maintains accurate records related to buildings, grounds, and utility systems.

The position focuses on technical review and documentation of civil, utility, and facilities information, including record drawings, as-builts, final construction turnover documentation, and infrastructure asset changes. It supports updates resulting from capital projects and operations and maintenance activities, working with Design and Construction Services, Operations and Maintenance, and other relevant units to keep institutional records complete, accurate, and current. The position is designated as essential personnel.

Requirements

• Associate degree in drafting, engineering technology, facilities management, GIS, construction technology, or a related technical field and three years of progressively responsible experience in facilities documentation, infrastructure records, civil/utility drafting, or a closely related technical area; OR a high school diploma or equivalent and five years of progressively responsible experience in facilities, infrastructure documentation, drafting, or related technical work demonstrating applied knowledge of civil and utility documentation.
• Experience maintaining or updating facilities, infrastructure, utility, or architectural documentation using AutoCAD.
• Knowledge of utility documentation practices, infrastructure record standards, and campus utility systems sufficient to interpret and maintain facilities and infrastructure records.
• Knowledge of documentation management practices, including record maintenance, version control, and documentation lifecycle processes.
• Knowledge of civil engineering and utility drawing conventions, as-built, record drawing and construction turnover standards, building floor plans, facilities drawings, and asset documentation and lifecycle awareness.
• Proficiency in AutoCAD to interpret, update, maintain, and revise facilities and infrastructure documentation based on approved record drawings, as-built documentation, and field verification.
• Ability to translate engineering documentation into structured spatial and asset records.
• Ability to conduct field verification, including site observations, photographic documentation, and comparison of field conditions with existing records.
• Strong attention to technical detail and documentation accuracy.
• Ability to identify inconsistencies across documentation sources.
• Clear communication with technical and non-technical stakeholders.
• Methodical recordkeeping and version control practices.
• Ability to move throughout campus and the University for site and field visits and surveys.

Nice To Haves

• Experience in higher education, campus environments, or multi-site facilities portfolios.
• Familiarity with utilities, site infrastructure, or facilities asset management.
• Experience supporting documentation activities across capital projects and maintenance operations.
• Familiarity with facilities mapping or spatial documentation systems; training may be required to support coordination with GIS, space data, and facilities management systems.

Responsibilities

• Interpret, document, and maintain accurate facilities and infrastructure records for buildings, grounds, and utility systems across University campuses and sites.
• Maintain authoritative civil, utility, and facilities records, ensuring consistency with approved record drawings, as-built and final construction turnover documentation, and institutional standards.
• Provide technical support in interpreting and documenting civil engineering, infrastructure, and facilities drawings, including site, utility, and building floor plans.
• Capture, validate, and document infrastructure and spatial changes resulting from capital projects, renovations, and maintenance activities, including review of final construction documentation and equipment schedules.
• Identify discrepancies between legacy documentation, submitted records, and field conditions, and coordinate their resolution with appropriate technical units.
• Maintain and update facilities and infrastructure documentation and prepare documentation for integration into GIS, space inventory, and related facilities systems.
• Collaborate with the GIS & Space Data Specialist and coordinate with Design and Construction Services, Operations and Maintenance, and other relevant units to obtain documentation for accurate recordkeeping.
• Provide documentation support for internal reviews, audits, and information requests related to facilities and infrastructure records.
• Perform other job-related duties in support of spatial facilities and infrastructure documentation.

Benefits

• Medical insurance, including PPO/HMO options.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Flexible Spending plans.
• Employee Assistance Program.
• State retirement options, including tax-deferred annuities and Roth 403(b) plans.
• Public Service Loan Forgiveness program for state employees.
• Sick Leave Pool Program.
• Paid time off for eligible employees, including vacation and sick leave, one personal day, nine paid holidays, and paid winter break at the President’s discretion.
• Paid Community Engagement Volunteer Service Day.
• Employee Educational Scholarship Program for eligible staff and faculty, providing tuition assistance after six months of full-time employment; for in-unit faculty, the program may extend to spouses and dependent children subject to eligibility rules.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree