Facilities Design Office Coordinator - Lakeland, FL

Publix • Lakeland, FL

3d • Onsite

About The Position

As a Facilities Design Office Coordinator at Publix, you'll play a key role in supporting our Facilities Design leadership and associates by coordinating critical administrative processes, managing vendor invoices, and serving as a central resource for department operations. This position is essential to maintaining efficiency, communication, and collaboration that help our Facilities Design team deliver exceptional results.

Requirements

• High School diploma OR equivalent combination of formal training/certification and professional work experience that demonstrates the prerequisite competence to perform the duties of this position
• 2 years general office experience
• Must be at least 20 years of age to drive a company vehicle with a valid driver's license
• Intermediate Microsoft Word
• Basic PowerPoint and Excel

Nice To Haves

• Associate’s degree in business administration
• 5 years in administrative office experience in a facilities department
• SAP/MIGO Workflow
• Knowledge of the Facilities organizational structure and individual department functions
• Knowledge of Publix benefits and disability guidelines as well as Publix policies and procedures
• Knowledge of Publix organization and structure

Responsibilities

• Providing administrative support by managing calendars, coordinating meetings and travel arrangements, handling communications, preparing presentations and correspondence, and serving as a liaison for phone inquiries and department communications
• Managing department operations by maintaining organizational charts, membership and licensing database, reviewing expense reports and corporate credit card transactions for policy compliance
• Supporting associate engagement and onboarding by serving as a resource for company policies and benefits
• Processing invoices from vendors for new stores and remodels

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED