Facilities Coordinator

Ricoh Americas Corporation•Maple Grove, MN

28d

About The Position

The Facilities Services role plays a critical role in supporting the daily operations, compliance, and event planning. This position serves as a central point of contact for environmental health and safety (EH&S), facility management systems, vendor coordination, and internal communications. The ideal candidate is highly organized, proactive, and capable of working independently while managing multiple priorities across departments.

Requirements

Proven experience in facilities coordination or related operational support roles.
Strong organizational and project management skills.
Proficiency in Microsoft Office Suite (Teams, SharePoint, PowerPoint, Excel).
Experience with SAP Ariba/myBuy or similar procurement systems.
Excellent communication and interpersonal skills.
Ability to work independently and manage multiple tasks simultaneously.
Comfortable interacting with vendors, contractors, and cross-functional teams.

Responsibilities

Lead coordination and tracking of annual compliance requirements.
Provide audit support and documentation.
Manage CRT inventory and supply levels.
Oversee Cintas services including invoice tracking and delivery confirmations.
Ensure smooth daily operations of the facility.
Monitor systems including Service Zone, Brainshark, HumaTech, and SAP Ariba/myBuy.
Create and track departmental requisitions, purchase orders, and invoices; attempt to resolve AP/AR issues.
Maintain department tracking spreadsheets and documentation.
Handle work orders, contractor oversight, inspections, and resolution of facility-related issues.
Collaborate with vendors and facility management teams.
Independently supervise projects, company events, and facility program launches.
Partner with EH&S, soft services, and planning teams on infrastructure projects.
Collect and input basic data for reporting and analysis.
Support people management related to space management.
Assist with project management tasks.
Lead signage creation and provide instructions to on-site staff.
Coordinate copy requirements and signage placement with relevant teams.
Work with external vendors for professional signage and lamination needs.
Support Inclusive Winning Team and other departments with event coordination.
Assist with offsite event planning as needed.
Coordinate room setup with onsite services.
Schedule meetings and manage catering orders.
Track event costs and maintain documentation.
Utilize MS Teams, SharePoint, Yammer, and other platforms for communication initiatives.
Manage poster boards and physical messaging displays.
Support campus signage and visual communications.
Request quotes and estimates from vendors.
Reconcile P-card transactions.
Order and manage departmental supplies.
Develop dynamic presentations using MS tools to deliver messaging to senior leadership and large employee audiences.