Facilities Coordinator

Aston Carter•Los Angeles, CA

4d•$62,000 - $62,000•Onsite

About The Position

The Facilities Coordinator supports day-to-day operations across multiple office and production spaces, ensuring that all areas remain functional, clean, and well-maintained. This role serves as the primary point of contact for facilities-related concerns, coordinates vendor services, and assists with workplace safety and compliance. The Facilities Coordinator plays a key role in supporting office moves, space planning, and ongoing facilities projects while providing responsive, customer-focused service to internal stakeholders.

Requirements

1–3 years of experience in facilities, office operations, workplace services, or a similar role.
Minimum of a High School Diploma or GED.
Experience with office support and facilities coordination in a fast-paced environment.
Hands-on experience managing work orders and service requests, including use of ticketing systems such as ServiceNow or similar platforms.
Vendor management experience, including scheduling, tracking, and follow-up on service activities.
Strong organizational skills with the ability to manage multiple priorities and tasks simultaneously.
Effective communication and people skills, with the ability to collaborate with building management, vendors, and internal stakeholders.
Customer service skills with a focus on responsiveness, professionalism, and follow-through.
Demonstrated ability to operate independently and as part of a team.
Capability for critical thinking, problem-solving, and sound decision-making.
Experience using Google Suite and Microsoft Office for communication, documentation, and tracking.
Ability to lift up to 25 lbs to support facilities tasks such as moving supplies and setting up workstations.
Valid driver’s license and reliable transportation for occasional travel among sites.
Proactive and detail-oriented approach with a strong sense of ownership and accountability.

Nice To Haves

Experience with property management or coordination with building management teams.
Familiarity with space planning concepts and workplace layout optimization.
Experience using ServiceNow or similar ticketing systems for facilities or workplace services.
Strong interpersonal skills with the ability to build positive working relationships across departments.
Ability to remain calm and effective when responding to urgent facilities issues or emergencies.
Comfort working in both office and production environments with varying operational needs.

Responsibilities

Serve as the first responder for all facilities-related concerns, ensuring timely support for daily operations across multiple office and production spaces.
Coordinate with service vendors to schedule visits, track progress, and ensure timely completion of maintenance and repair work.
Travel to other company locations, including warehouse and regional offices, as needed to support facilities operations and projects.
Maintain inventory of facility supplies, including kitchen, breakroom, and operational materials, and restock items as needed to support continuous operations.
Support office moves, including planning, coordination, and execution of space changes and workstation setup or teardown.
Assist with space planning updates to ensure efficient and effective use of office and production areas.
Liaise with building management and external vendors for facility-related requests, including maintenance, access, and building services.
Help track and manage work orders, service requests, and ongoing facilities projects using ticketing or work order systems.
Conduct routine walkthroughs of office and production spaces to identify maintenance needs, safety concerns, and operational gaps, and escalate issues as appropriate.
Support implementation of workplace policies and procedures related to facilities operations and safety standards.
Assist with emergency response coordination and facilities-related compliance requirements as needed.
Provide responsive and professional customer service to employees and stakeholders regarding facilities issues and requests.
Perform other related duties as assigned that support the overall efficiency, safety, and functionality of company facilities.