Receptionist - Round Rock, TX

Aston Carter•Round Rock, TX

1d•Onsite

About The Position

The Facilities Coordinator provides comprehensive facilities management support, ensuring the smooth day-to-day operation and continuous monitoring of the office and facility. This role works closely with property managers to support routine property management operations, including procuring supplies and services, issuing purchase orders, coordinating bid requests and service or construction contracts, and assisting with the processing of accounts payable and accounts receivable. The Facilities Coordinator helps maintain a safe, efficient, and well-organized environment for employees, visitors, and service providers.

Requirements

Associate degree in facilities management, building, business, or a related field (or equivalent); a bachelor’s degree is preferred.
At least 2 years of experience in facility or property administration.
Strong customer service skills with a service-oriented mindset.
Ability to maintain professionalism at all times, including in stressful situations.
Ability to plan and manage work effectively under time constraints.
Ability to multitask and work independently without direct supervision.
Proficiency with Microsoft Office applications.
Strong written and verbal communication skills.
Strong interpersonal and people skills to interact effectively with clients, visitors, vendors, and internal teams.
Strong organizational skills with attention to detail.
Proficiency in Excel spreadsheets, including the ability to customize administrative reports.

Nice To Haves

Experience in facilities maintenance, facility management, or a similar facilities-focused role.
Experience with vendor management and coordination of service providers.
Demonstrated ability to deliver high-quality customer service in a facilities or property management environment.
Collaborative working style with the ability to support cross-functional teams.
Familiarity with security systems administration and basic facility security procedures.
Comfort working with budgets, financial data, and variance analysis related to facility operations.

Responsibilities

Assist the Facility Management Team with tactical planning to support the team’s goals and objectives.
Provide facility-specific assistance to the project management team as needed or requested.
Manage and maintain small facility management tasks as assigned, ensuring timely and accurate completion.
Coordinate special events held at the facility, ensuring that logistics, space, and services support successful execution.
Provide support for meetings and conference room reservations, including scheduling, setup, and basic logistical coordination.
Assist with the coordination and scheduling of maintenance activities to minimize disruption to daily operations.
Provide general overall facility management services, including continuous monitoring of the office and facility conditions.
Act as a primary interface with clients, visitors, and guests, ensuring a professional and welcoming experience.
Provide clear direction and information to vendors, facilities staff, and service providers to ensure excellent coordination and execution of work with minimal disruption to the client environment.
Ensure appropriate follow-up on facility-related requests and issues until resolution.
Properly administer and maintain all security systems, following established procedures and protocols.
Assist with budgetary requests and analysis, including researching, analyzing, and reporting budget variances related to facility operations.
Support procurement activities by assisting with the procurement of property supplies and services and issuing purchase orders.
Assist with managing bid requests and service or construction contracts in collaboration with property management.
Support the processing of accounts payable and accounts receivable related to facility operations.
Perform any other duties and tasks related to facility coordination and management as assigned.