Facilities Coordinator

JLL•Fargo, TX

9h•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves This role provides general overall FM services including continuous monitoring of facilities while working with property managers to handle routine property management operations. The position involves procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing accounts payable and receivable. The coordinator serves as an interface with clients, visitors, and guests while ensuring excellent coordination and execution of work within the client environment with minimal disruption. Your day-to-day tasks will include: Assist Facility Management Team with tactical planning for team goals and objectives while managing small facility management tasks Provide general overall facility management services including continuous monitoring of office/facility operations Coordinate special events in support of client or JLL and provide support for meetings and conference room reservations Assist with coordination and scheduling of maintenance activities while providing direction to vendors and service providers Act as an interface with clients, visitors, and guests ensuring appropriate follow-up with customers Properly and effectively administer and maintain all security systems Assist with budgetary requests, analysis, and reporting including researching and analyzing budget variances

Requirements

Associates degree in facilities management, building, business or another related field
2+ years’ experience with Facility or Property Administration
Superior customer service skills and orientation
Ability to maintain professionalism at all times and under stressful situations
Ability to plan and manage work under time constraints and multitask without direct supervision
Strong written, verbal and people skills with strong organizational abilities
Proficient in MS Office Suite

Nice To Haves

Experience with procurement processes and purchase order management
Knowledge of security systems administration and maintenance
Familiarity with budget analysis and variance reporting
Experience coordinating special events and meeting support
Understanding of basic facility management principles and practices
Experience working in client-facing environments
Knowledge of vendor management and service provider coordination

Responsibilities

Assist Facility Management Team with tactical planning for team goals and objectives while managing small facility management tasks
Provide general overall facility management services including continuous monitoring of office/facility operations
Coordinate special events in support of client or JLL and provide support for meetings and conference room reservations
Assist with coordination and scheduling of maintenance activities while providing direction to vendors and service providers
Act as an interface with clients, visitors, and guests ensuring appropriate follow-up with customers
Properly and effectively administer and maintain all security systems
Assist with budgetary requests, analysis, and reporting including researching and analyzing budget variances