Facilities Coordinator
About The Position
Shields Health is an independent, Massachusetts-based medical service provider with a national reputation for blending exceptional customer service with superior technology. Patients, partners and colleagues define our 35 + years of quality diagnostic services as a true mark of successful teamwork. Known for our advanced diagnostic imaging, we are a sought-after provider – not only because of our technology but also because of our teamwork and tremendous opportunities for professional growth. Shields Health is looking for a full-time Facilities Coordinator, Monday-Friday 11:30am-8:00pm. On call is required every 4 weeks, as well as occasional travel to our clinical locations. A. PURPOSE AND SCOPE Provide direct support and organization to the RE & Facilities Department in an efficient and effective manner. B. PRIMARY RESPONSIBILITIES Ensure Maintenance Requests are processed, assigned and communicated in a timely organized manner Assist with new center projects, renovations & building improvements including schedules, communications and document production. Liaisons with various contractors and vendors who service properties. Assist with budgets and financial reporting for the Dept. Manage regulatory requirements for the Dept. Maintain current contracts by organizing administratively. Maintain lease administration by keeping lease documents organized, updating spreadsheet on lease details, draft letters to landlords as requested, and communicating lease details to finance team. Coordinate Center & Company Standards and Specifications Oversee and Manage the Dept Filing System Manage Dept internal & external communications and marketing Coordinate all Dept initiatives Effectively handle call and facilities emergencies after hours as assigned Assist with license and regulatory requirements for the department It is not intended that this Job Description include all details of the work functions of this position. The incumbent will perform work of a lower or equivalent classification as required or directed, and work of higher classification for training and development purposes or as situationally warranted. Shields Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Shields Health is an independent, Massachusetts-based leader in healthcare services, known for blending exceptional patient care with cutting-edge technology. With over 50 years of proven success, we’re proud to be one of the most sought-after names in the industry. At Shields, we don’t just deliver high-quality diagnostic imaging – we foster a culture of belonging and inclusivity, where every individual is valued. We offer unmatched career growth, a collaborative and supportive work environment, and exciting opportunities to learn, innovate, and thrive together. Our employees take enormous pride in delivering the best quality services with enthusiasm, commitment, and compassion. Ours is a family-owned and operated business, committed to playing a leading role in the continued advancement of medical imaging, but grounded in the same family values of caring and support – which we practice internally as well as with our patients.
Requirements
- High school diploma or equivalent required.
- College level courses desirable.
- Two or more years experience in a fast paced administrative or clerical role.
- Proficiency in Excel, PowerPoint, Word, and web research required.
- Excellent communication and organization skills.
- Ability to sit, stand and walk for extended periods of time with or without reasonable accommodation.
Nice To Haves
- Background in regulatory compliance and experience in an imaging facility helpful.
Responsibilities
- Ensure Maintenance Requests are processed, assigned and communicated in a timely organized manner
- Assist with new center projects, renovations & building improvements including schedules, communications and document production.
- Liaisons with various contractors and vendors who service properties.
- Assist with budgets and financial reporting for the Dept
- Manage regulatory requirements for the Dept
- Maintain current contracts by organizing administratively.
- Maintain lease administration by keeping lease documents organized, updating spreadsheet on lease details, draft letters to landlords as requested, and communicating lease details to finance team.
- Coordinate Center & Company Standards and Specifications
- Oversee and Manage the Dept Filing System
- Manage Dept internal & external communications and marketing
- Coordinate all Dept initiatives
- Effectively handle call and facilities emergencies after hours as assigned
- Assist with license and regulatory requirements for the department
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
