Facilities Coordinator

Cantor Fitzgerald•New York, NY

About The Position

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the twelve months ended September 30, 2025, Newmark generated revenues of over $3.1 billion. As of September 30, 2025, Newmark and its business partners together operated from approximately 170 offices with over 8,500 professionals across four continents. To learn more, visit nmrk.com or follow @newmark. Job Summary Provide assistance to a team of Workplace and Facility Managers in all administrative aspects of facility management administration and reporting. Lead member and first (telephone) response for tenant/customer service requests serving a portfolio of corporate properties. Compile and assist in the preparation of various monthly (and other periodic) property operational, administrative and financial reports.

Requirements

Bachelor’s Degree or High School Diploma/General Education Degree (GED)
Minimum 2-3 years related experience, preferably in a Real Estate background
Proficient in MS Word, MS Excel, PowerPoint
Ability to handle multiple projects simultaneously
Must be dedicated to the highest quality and customer satisfaction
Work well independently
Excellent written and oral skills.
Strong proofreading and editing skills.

Responsibilities

Provide administrative support to the Director of Facilities, Facility Manager, Regional Workplace Managers and Lead Building Engineer assigned to the client account.
Assist other facility members in the coordination and implementation of moves, adds & changes for client employees.
May be involved with communicating and coordinating with vendors and other internal/external staff members as required.
Assist with the initiation of purchase orders as requested by management or other internal stakeholders.
Dispatch appropriate staff members accordingly to address maintenance requests/work orders.
Receive, distribute and close-out maintenance work order requests as required.
Liaison with the landlord or building staff regarding required maintenance tasks.
Daily contact with vendors and contractors to schedule miscellaneous repairs and maintenance.
Instruct office services/mail room personnel on daily tasks, ensuring satisfactory completion.
Work with Facility Management to ensure completion of all special project work as assigned.
Manage Certificates of Insurance from vendors and maintain an active COI database.
Assist Facility Managers in the preparation and development of annual operating budgets.
Code, process and enter vendor invoices into the accounting system including month end reconciliation.
Assist with Preparation of monthly facility reports and presentations as necessary.
May require additional work consisting of overtime and/or on call duties.
May perform other duties as assigned.