Facilities Coordinator

SuperbTech • Pasadena, CA

1d • $28 - $30 • Onsite

About The Position

We're seeking an experienced Facilities Coordinator to serve as the primary liaison for building operations, employee support, and vendor management. This individual will ensure smooth day-to-day operations, compliance with safety standards, and support long-term facilities projects. This role is best suited for a professional who thrives in a fast-paced environment, values safety and compliance, and enjoys being the go-to problem solver for keeping operations running smoothly.

Requirements

• High school diploma or equivalent required; some college preferred.
• 8-10 years of relevant facilities experience, including time in a lead capacity.
• Strong written and oral communication, organizational, interpersonal, and customer service skills.
• Proficiency in Office 365 and internet research tools.
• Working knowledge of company policies and procedures preferred.
• Ability to work independently and collaboratively across teams.
• Skilled at managing priorities under time constraints and meeting deadlines.
• Strong attention to detail with the ability to apply knowledge directly to daily work.
• Familiarity with facility maintenance codes and worker safety regulations.
• Excellent verbal communication skills for clear instruction and collaboration.

Responsibilities

• Act as main point of contact for facility and building management needs.
• Manage vendor and service provider activities.
• Partner with Facilities Manager/Director on approvals, reporting, and project reviews.
• Support office safety initiatives including emergency plans, inspections, and committee participation.
• Oversee compliance with corporate standards, safety policies, and sustainability reporting.
• Maintain SDS documentation, AEDs, fire extinguishers, and first aid supplies.
• Coordinate employee onboarding/offboarding with HR and IT.
• Manage office seating charts using Archibus.
• Provide oversight to facility staff as needed.
• Prepare monthly reports and contribute to annual budget planning.
• Attend regular facilities team meetings and take departmental meeting notes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED