Facilities Coordinator

Legends Global•San Juan, PR

About The Position

LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us! The Role Legends Global the leader in privately managed public assembly facilities and live events, has an excellent opening for the Facilities Coordinator at The PR Convention Center. This Position is responsible for planning, coordination, and administration or PR Convention Center facilities operations, with responsibility of regulatory compliance, contract management, purchasing, receiving, inventory control, event support, daily operations and related projects.

Requirements

A minimum education level of: Associate Degree in Business Administration, Management, or related field or its equivalency (BA/BS Degree Preferred)
A minimum of 3-5 years of related work experience (facilities administration, operations, or purchasing)
Knowledge of purchasing, inventory control, and contract management.
Strong organizational, analytical, and communication skills.
Bilingual: (English/Spanish)
Capable of working in a fast-paced environment
Ability to work under pressure, recognize problems and find solutions
Ability to multi-task and handle a variety of day–to-day tasks
Must have excellent communication skills, both written and verbal
Proficiency in Microsoft Office programs (CMMS, Word, Excel, Outlook, PowerPoint) is required
Ability to frequently move about venue.
Ability to work flexible schedule including nights, weekends, and holidays.

Responsibilities

Plan and coordinate facilities operations in support of events, conventions, and institutional activities.
Follow up on work orders, internal service requests, and client requirements.
Coordinate the administrative scheduling of preventive and corrective maintenance activities. using CMMS platform.
Ensure compliance with applicable regulations in Puerto Rico, including OSHA PR, PR Fire Department, Department of Health, and OGPe, among others.
Coordinate audits, inspections, and visits from regulatory agencies.
Coordinate business continuity and contingency plans, including preparation for weather-related events.
Coordinate with other departments and suppliers’ special maintenance projects, license renovations, repairs and inspections.
Manage inventory of Facility Storage and house goods (tables, chairs, linens, etc.)
Maintain administrative records related to maintenance, inspections, inventories, and regulatory compliance
Build and maintain positive working relationships with our vendors and service contractors.
Serve as the administrative liaison between facilities, operations, sales, finance, executive management and other departments.
Identify material, equipment, and service needs for the facilities department.
Request, analyze, and document vendor quotations in compliance with purchasing procedures to prepare purchase requisitions and submit them for approval in accordance with internal policies.
Manage inventory of Facility Storage and house goods (tables, chairs, linens, etc.)
Maintain administrative records related to maintenance, inspections, inventories, and regulatory compliance
Track purchase order status, delivery timelines, and vendor performance.
Coordinate and verify the receipt of materials, equipment, and supplies against purchase orders and delivery documentation.
Ensure proper recording of inventories and fixed assets.
Coordinate the proper storage, custody, and control of received materials.
Prepare and submit memos and special documentation for special projects, particular purchases, payment approvals, and letters of complaint.
Maintain documentation and internal controls for audit and compliance purposes.
Coordinate the pickup, handling and recycling of used lamps, special and additional pickups of trash containers and the purchase and delivery of gas
Assist in the development and updating of departmental policies, procedures, and manual or in any other special project.