Facilities Coordinator (Onsite)

CBRE•McKinney, TX

13d•Onsite

About The Position

As a CBRE Facilities Coordinator, you will support the efficient operation of our hospital facilities across two key locations in McKinney and Frisco, TX. This is an excellent opportunity for an administrative professional looking to grow their career in facilities management within a dynamic healthcare environment.

Requirements

High School Diploma or GED with up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

Collaborate with landlords, tenants, and service providers to ensure adherence to all established procedures, policies, and reporting formats.
Regularly travel between the McKinney and Frisco hospital locations (3 days in McKinney, 2 days in Frisco).
Acknowledge client inquiries, collect and process work orders, and track progress to ensure timely completion.
Ensure vendors have access to the Computerized Maintenance Management System (CMMS) and follow up on work order completion with internal teams.
Manage the entire purchase order process from creation to completion.
Obtain and submit vendor invoices, and follow up on purchase order submittals.
Sign vendors in and out of facilities.
Assist with minor Joint Commission management tasks, including organizing inspection documentation and ensuring facility signage is functional and code-compliant.
Monitor external activities such as waste disposal and recycling.
Order necessary supplies and assist with facility walkthroughs.
Manage department files and other paperwork.
Provide assistance with relocations, furniture rearranging, and client meetings.
Support in preparing presentations (e.g., PowerPoint) and conducting data entry.
Utilize Microsoft Excel for tracking data and assist in minor budget preparation by ensuring information is current and accurate.
Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
Impact through clearly defined duties, methods, and tasks are described in detail.
Deliver own output by following defined procedures and processes under close supervision and guidance.