Facilities Coordinator, Worldwide Grocery Stores

Amazon•Chicago, IL

About The Position

Worldwide Grocery Stores (WWGS) Operations is looking for a detail-oriented Facilities Coordinator who thrives on accuracy, loves solving data puzzles, and wants to make a real impact on how we operate with excellence across the organization. Our Retail Growth & Development (RGD) team thrives on innovation, collaboration, and the thrill of seeing our ideas come to life in stores across the world. If you're passionate about data integrity and excited about supporting the infrastructure that makes it all possible, we want you on our team! As a Facilities Coordinator within WWRGD's Store Development team, you will be responsible for the creation and maintenance of purchase order data for the organization and our related projects. You'll ensure data integrity, accuracy, completeness, and timeliness across hosting systems, primarily Coupa, in accordance with established procedures and policies. This role serves as a premier source for accurate, timely, relevant, and actionable contract issuance and analysis to support operational and budgetary decisions and process improvements across Store Development and the WWGS organization.

Requirements

1+ years of using a computer maintenance management system in planning, scheduling and auditing overall facilities/maintenance activities experience
1+ years of Microsoft Office products and applications experience
1+ years of working with computers and Microsoft Office products and applications experience
High school or equivalent diploma
Experience performing data analysis and troubleshooting data integrity issues
Experience communicating and delivering presentations to customers, stakeholders, and/or teammates
Experience using strong customer service, communication, and interpersonal skills

Nice To Haves

Experience working with Data & AI related technologies, including, but not limited to, AI/ML, GenAI, Analytics, Database, and/or Storage
Experience in data entry, facilities management, construction, or store development environments.
Familiarity with procurement processes and vendor management, specifically Coupa procurement tools.
Experience with data visualization and reporting tools.
Knowledge of budget coding structures and financial systems.

Responsibilities

Implement scalable data management frameworks and workflows to accommodate rapid business growth, ensuring systems and processes can flex to handle increased volume while maintaining data quality and efficiency.
Manage comprehensive data entry and validation processes across multiple enterprise systems (Coupa, Workday, Procore), ensuring adherence to established schedules and compliance requirements.
Execute proactive data quality control measures through systematic audits and real-time monitoring to identify and resolve discrepancies in account codes, budgets, and invoicing before they impact business operations.
Leverage AI tools and automation to streamline data entry, validation, and reporting processes and identify opportunities to implement solutions that boost productivity and reduce manual workload.
Lead system optimization initiatives by analyzing user patterns and stakeholder requirements to enhance workflows and drive adoption of preferred tools and processes.
Partner with Indirect Procurement to manage vendor issues, including resolution of complex data issues and ensure accurate onboarding details.
Serve as primary point of contact for cross-functional stakeholders, providing expert guidance on system usage while driving collaborative solutions to improve operational efficiency.
Research and solve moderately difficult problems involving data integrity, data reporting, and data management systems.
Evaluate and resolve issues using knowledge of what information to collect and where to find it.