Facilities Coordinator

JLL•Chicago, IL

13d•Onsite

About The Position

As a Facilities Coordinator, you'll be the on-site face of JLL at our client's location in the Greater Chicago Area, playing a vital role in ensuring seamless daily operations. Working alongside the Facilities Team Manager, you'll coordinate everything from vendor management and procurement to safety compliance and building maintenance. This position offers a unique opportunity to develop comprehensive facilities management skills while directly impacting the comfort, safety, and operational efficiency of a dynamic commercial environment. If you thrive in a hands-on role where no two days are the same and your problem-solving skills make a visible difference, this is your chance to build a rewarding career with JLL.

Requirements

Prior experience in facilities management, property management, hospitality, or a related operational field
Physical ability to regularly stand, walk, climb, balance, stoop, kneel, crouch, and crawl; must be able to lift and move up to 75 pounds regularly and occasionally up to 100 pounds
Strong organizational and project management skills with proven ability to manage multiple priorities simultaneously and complete tasks efficiently
Excellent customer service orientation with demonstrated ability to interact professionally with clients, vendors, and team members while managing conflicting priorities
Strong verbal and written communication skills in English, with active listening abilities and professional presentation skills
Self-motivated with problem-solving capabilities and ability to work independently in ambiguous or stressful situations
Flexible, adaptable approach with goal-oriented mindset and commitment to meeting performance targets and Service Level Agreement requirements

Nice To Haves

Knowledge of local building code requirements and regulations
Understanding of basic building systems and components including HVAC, plumbing, fire protection/alarm systems, electrical systems, A/V systems, office furniture, carpet, and flooring
Experience with work order/CMMS systems (Corrigo experience is a plus)
Background in vendor management and contract oversight
Experience supporting capital improvement projects or facility renovations
Familiarity with safety audit procedures and emergency response protocols
Basic carpentry, painting, or building maintenance trade skills

Responsibilities

Serve as the primary point of contact for client service requests, ensuring superior customer service and timely resolution of facilities issues while maintaining strong stakeholder relationships
Coordinate and oversee third-party vendors and contractors, inspecting their work to ensure compliance with required standards and managing procurement of services as needed
Manage work orders through the CMMS system, maintaining accurate records of all maintenance activities performed on site and tracking completion of preventative maintenance schedules
Conduct regular facility inspections and safety audits to ensure building equipment, systems, and procedures meet performance standards and safety requirements at all times
Support building maintenance activities including HVAC filter and belt changes, minor electrical and plumbing repairs, re-lamping, ceiling tile replacements, door hardware repairs, and painting
Assist with financial processes including invoice review and resolution, budget preparation input for CAPEX and OPEX, and variance analysis to support cost reduction initiatives
Participate in emergency response procedures and be available for after-hours emergencies, supporting incremental moves and capital projects as needed